Proposal Coordinator

Job Summary

Insight Global is an international professional services and staffing company specializing in delivering talent and technical solutions to Fortune 1000 companies across Technology, Telecom & Media, Engineering and Construction, Federal, Consumer, Healthcare, Financial Services, Energy, Semiconductor, and SLED, and PMASH. The Proposal Coordinator is responsible for overseeing the development of proposals to ensure they are compelling, compliant, and well-written. The Proposal Coordinator will play a key role in supporting the preparation, coordination, and submission of RFIs, RFPs, and other proposal responses for the Federal Government. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks and stakeholders in a fast-paced, deadline-driven environment. This position requires close collaboration with various internal teams (e.g., Business Development, Contracts, Sales, Product, Legal, etc.) to ensure timely and accurate responses to client solicitations.

Role Responsibilities

Lead pursuit teams with the preparation ad coordination of all phases of proposal responses, including RFIs, RFPs and other bid opportunities.

Leverages proposal process expertise on kickoff calls to develop winning strategies, assign team responsibilities, and establish deadlines. (i.e., "own" the process)

Responsible for understanding the requirements of the Request for Proposal (RFP), setting and managing proposal deadlines, and ensuring all guidelines and requirements are met.

Ensure timeliness and accuracy of proposals.

Drive the proposal strategy to align with client requirements and business objectives.

Ensure all submissions are professionally developed, meet compliance standards, and effectively position the organization for success in securing new or retaining business opportunities.

Work closely with cross-functional teams, including sales, marketing, SMEs, and leadership, to gather necessary information and documentation to ensure cohesive, accurate proposals

Work effectively in high-pressure situations and hold all contributors accountable to meeting tight deadlines.

Write and edit proposal content, ensuring it is persuasive, accurate, and well-structured.

Utilize AP Writing Style Guidelines.

Involved in the refinement of the proposal process and templates for future bids, and often analyze previous proposals, successes, and failures to improve future proposals.

Qualifications

Bachelor’s degree in Business, Marketing, Communications, related field, or equivalent experience.

Experience in federal procurement processes, regulations (e.g., FAR/DFARS), solicitation evaluation criteria including writing proposals for competitive RFPs and sole source solicitations.

Minimum of 5 years of experience in proposal process including RFIs, RFP, and government contracting requirements.

Knowledge of federal procurement regulations, such as FAR and DFARS, is a plus.

Experience with

Proven work experience as a Proposal Manager or similar role.

Strong project management skills

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro and SharePoint.

Excellent written and verbal communication skills.

Ability to work under pressure and manage multiple proposals at a time.

Attention to detail and ability to work within stringent deadlines.

Flexibility to both work autonomously and collaboratively as a part of a team

Experience with proposal management software (e.g., Responsive, Loopio, Qvidian).

Nice to Have Skills and Experience

Proposal Management Certification (e.g. APMP)

Prior experience working with government agencies

Shipley’s designation or knowledge of process and standards