Event & Media Coordinator

Location: Scottsdale, AZ

Reports to: Director of Events

Position Summary

Epic Golf Club is seeking a dynamic and detail-oriented Events & Content Coordinator to support the planning and execution of high-end golf events, while also capturing and producing engaging content to elevate the member experience. This hybrid role blends event logistics with digital storytelling, making it ideal for a highly organized and creative individual passionate about hospitality, golf, and media.

Key Responsibilities

Event Planning & Execution

Coordinate lodging and transportation arrangements for members and guests.

Collaborate with the Events team to secure trophies, tee gifts, vendors, and third-party partners.

Use WooCommerce and HubSpot to manage registrations, track data, and maintain event records.

Utilize Golf Genius to support event operations, including scoring and pairings.

Review and process guest attendance requests and accommodate special requests.

Respond to member questions and inquiries within 24 hours.

Attend Epic Golf Club events to ensure seamless execution and exceptional service.

Travel independently to smaller events as needed to manage logistics on-site.

Manage group text communications for real-time event updates.

Member Communication & Content Creation

Develop and send event announcements, registration emails, and final itineraries.

Capture photo and video content at events for real-time posting and post-event promotion.

Create and publish engaging social media content across platforms including Instagram, LinkedIn, and Facebook.

Produce post-event recap emails that include highlights, media assets, and results.

Collaborate with the Marketing team to ensure event pages and content are updated across platforms.

Maintain a consistent brand voice and visual standard across all content.

Qualifications

2+ years of experience in event coordination, content creation, or digital marketing.

Strong communication and interpersonal skills, with a member-first mindset.

Proficiency in social media platforms, email marketing tools, and content management systems.

Familiarity with Golf Genius, WooCommerce, and HubSpot preferred.

Ability to travel and work weekends or evenings as needed for events.

Highly organized, resourceful, and detail-oriented.

Photography/videography skills a strong plus.