Office Assistant (Part-Time)

POSITION SUMMARY

We are pleased to offer the current job opportunity for a part-time Office Assistant within the County's Facilities Management Department. This position will be responsible for clerical support to the Facilities Management Department.

DuPage County is an Equal Opportunity Employer

This position is eligible for Pension, Flexible spending accounts, Pre-paid legal, and Credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, and Paid Leave.at a proportional rate based on the number of hours regularly scheduled to work. For detailed information on paid time off, visit Employee Policy Manual, Section 5.

RESPONSIBILITIES

Responsibilities Include:

Performs various routine clerical duties, e.g. (utilizing standard office equipment, to include: screening incoming calls, taking and transmitting messages, maintaining calendars, keyboarding information into databases, making photocopies, performing data entry, faxing documents, typing, and word processing)

Acts as a counter clerk or receptionist, receiving individuals and, or directing them to the proper location

Receives and issues documents

Composes original form letters

Receives, sorts, distributes and reviews mail independently attaching relevant file(s), and responding to basic mail requests either verbally or in writing

Matching invoices and packing slips to order forms.

Files documents alphabetically, numerically, or by other prescribed methods

Provides and interprets information regarding department policies, procedures and programs to employees and/or the public

Assists with the daily meeting room scheduling

Supervises or checks, and examines and reviews the receiving and processing of applications and other standard forms

Receives and resolves complaints in accordance with department policy, practices and procedures

Compiles data for special studies, annual reports and other purposes using prescribed sources

Prepares complex work sheets and tables and makes mathematical and basic statistical computations

Utilizes a variety of word processing, spreadsheet and communication packages

Prepares documents for scanning, indexes documents and forms, and scan documents

Identifies and resolves discrepancies in accordance with department standards

Assists with coding and inputting invoices into MHC

REQUIREMENTS INCLUDE

Requirements include the following experience or equivalent combination of training and experience:

High School Diploma or GED equivalent.

Two years of experience in general office work which required skilled typingA passing score on basic Word and Excel tests are required.

A pre-employment background check is required.

Physical Requirements and Work Environment

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.