Assistant IT Financial Coordinator

SUMMARY

Provides assistance in the preparation and monitoring of department's Technology Investment Plan (TIP) budget to include vendor and budget maintenance. Supports the IT portfolio management application providing administrative support for day-to-day operations of the ITS department.

In the event of a natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES / KNOWLEDGE, SKILLS AND ABILITIES

(Note: The listed duties are illustrative only and are not intended to describe each and every function, which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Assists in budgetary and financial operations and compliance, including but not limited to the analysis of revenues, review of expenditures and tracking TIP budget availability.

Researches and assists with annual ITS financial lifecycle requirements. This involves assistance to ITS Leadership with the preparation of the annual TIP budget.

Responds to and resolves questions or concerns from Directors, Commissioners, vendors, outside executives, public and staff.

Works with budget, purchasing, finance, customers, business stakeholders and vendors to support the functional mission of the TIP operational requirements.

Supports the ITS Leadership team with the management of TIP contracts, obligations, expenditures as well as vendor contacts. Ensure accurate vendor information is available to support the annual maintenance renewal process.

Supports the invoice review, approvals, processing and tracking against contractual terms of key contract terms for data analytics and reporting.

Processes and verifies credit card statements and updates budget worksheets for planning and monitoring.

Monitors task orders on contracts and expenditures and advises of available balances.

Creates, maintains, updates, and manages accurate department files.

Creates and reviews professional documents as needed.

Performs work related to this job description as required.

KNOWLEDGE, SKILLS AND ABILITIES:

(Note: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Knowledge of the organization of the County and of related departments and agencies.

Knowledge of generally accepted accounting principles.

Knowledge of the principles and practices of municipal government procedures and practices.

Ability to comprehend, interpret and apply regulations, procedures and related information.

Knowledge of governmental purchasing, personnel, and accounting procedures.

EDUCATION AND EXPERIENCE

Must possess an Associate’s degree with course work emphasis in Business Management, Accounting, or Bookkeeping or closely related field and two (2) years’ experiences in responsible secretarial or administrative experience performing accounting, bookkeeping, or finance related functions preferably in a government environment.

Additional qualifying education and/or experience which provide the necessary knowledge, skills and abilities may be substituted one for the other on a year for year basis.

CERTIFICATES, LICENSES, REGISTRATIONS:

Must possess a valid Florida Driver’s License

PHYSICAL DEMANDS / WORK ENVIRONMENT / ADA COMPLIANCE STATEMENT / EEO STATEMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Acceptable eyesight (with or without correction)

Acceptable hearing (with or without correction)

Ability to sit for long periods of time.

Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other related office equipment as necessary.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily indoors.

Involves frequent interaction with people.

May require attendance at night meetings and/or outdoor meetings.

ADA/COMPLIANCE STATEMENTThis document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator, the County Administration Office, Florida Relay 711, or by completing our accessibility feedback form at

EEO STATEMENT

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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