Asset Management/Office Coordinator

Job Description

Role Summary:

Larc Community Development Group is a growing property development company in Southfield, Michigan that has been acquiring and developing Affordable Housing for over 25 years.

Larc is hiring an Asset Management/Office Coordinator to assist and support the optimization of the company’s multifamily real estate portfolio. We are looking for a tech-savvy, solutions-oriented individual with the ability to work independently and as part of a team. The position requires an analytical mindset, administrative expertise, and an eagerness to learn about asset management with a desire to leverage data to maximize outcomes.

This role will sit in our Southfield office with access to confidential and strategic information on a regular basis. This position reports to both the Director of Accounting and the Director of Asset Management.

Essential Duties and Responsibilities:

Collaborate with internal staff to develop and maintain internal database to support end users, including updating cash holdings, economic occupancy, capital expenditures, reserves, and adding new properties.

Asset management/financial administration, such as assist in the review and coordination of annual operating budgets, monitoring of monthly financial results to budget, rent renewals, reviewing vacancy reports, overseeing various cost savings initiatives (such as rebate programs and energy reviews), processing invoices, making bank deposits, monitoring property tax payments, and preparing 1099’s annually.

Assist in the development and implementation of risk management programs; tracking, monitoring and final close out of insurance claims; and coordination of the annual insurance renewal.

Update and track the portfolio’s capital improvement plans and preventive management programs.

Transaction coordination including scheduling inspections, lender and investor site visits, and other due diligence matters, along with related follow up to repair completion and financial documentation submission.

Provide administrative support to ensure the efficient operation of the organization including managing corporate governance activities, controlling correspondence both mail and phone, supply ordering, managing company records, organizing and scheduling in and offsite company events and serving as the point person for all corporate vendors and contractors, including IT and building maintenance.

Assist the president with various professional and personal tasks like correspondence and managing file organization while maintaining confidentiality.

Perform analysis and special projects as assigned, including development of reports and dashboards as needed.

Skills, Education, and/or Experience:

Bachelor’s degree in business administration or related field is preferred.

QuickBase (or similar low-code platforms) and/or database administration experience is required.

Knowledge of data management, financial statements, budgets, and forecasting.

Proficient in Microsoft Office Suite, especially Excel.

Notary a plus.

3+ years of Real Estate experience, preferred.

Full-time