Personal Assistant / Secretary (JB5011)

Personal Assistant / Secretary (JB5011)

Randburg, Gauteng

R15 000 to R20 000 a mont CTC (Depending on Experience)

Permanent

A small but dynamic firm of attorneys based in Randburg, who are dedicated to providing personalized legal services with professionalism, integrity, and precision, are looking for a PA / Secretary. The company specialises in niche areas of law, and prides itself on fostering close client relationships and delivering results-driven legal solutions tailored to individual needs.

As part of the team, you will play a pivotal role in supporting the daily operations of the firm by ensuring efficiency and precision in all administrative and secretarial tasks. Working closely with the attorney and accounts department, you will contribute to the smooth functioning of our practice and uphold the high standards of service excellence our clients have come to expect.

Minimum Requirements:

Strong communication skills (verbal and written), with excellent language and grammar

Honesty, reliability, and punctuality

High standards of confidentiality

Excellent administrative and organizational skills

Proficiency in MS Office applications, including Outlook, Teams, Word, and Excel

Ability to multitask and prioritize work based on instructions from the attorney

Experience using Sage Accounting Software

Experience transcribing from ProTranscribe

Minimum qualification: National Senior Certificate

Familiarity with CourtOnline and CaseLines (advantageous)

Initiative and ability to independently prioritize tasks as instructed

Valid driver’s license and own transport

Duties and Responsibilities:

Transcribing and typing correspondence and legal documents from the attorney’s dictation with high accuracy

Liaising with clients, counsel, opposing parties, and other stakeholders

Opening and maintaining client files

Diary management, including diarisation of files

Answering and screening the attorney’s calls and taking messages

Collating and compiling bundles of documents as per the attorney’s instructions

Managing debtors in coordination with the accounts department

Delivering documents to clients as instructed by the attorney

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

Kontak Recruitment Disclaimer:

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.

Fair process: Fair assessment, only shortlisted candidates contacted due to volume.

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Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.

Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.

No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.

Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.