Administrative Assistant

Job Description: Our client, a global bank, has an immediate opening for an Administrative Assistant to work from their Miami, FL facility. This person will provide administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Job Purpose:

To assist a team of financial advisors with general office work/clerical duties, opening and updating of accounts using KYC systems, updating/reviewing/creating Excel spreadsheets. Candidates with some experience in financial services/banking/compliance industry preferred or candidates who have an understanding of corporate and legal documents

Duties:

order entry (if registered)

updating, reviewing, and creating Excel based spreadsheets

opening and updating of accounts (KYC experience a plus)

sending emails and reports

answering phone calls

Requirements:

strict attention to details and organization

strong reasoning and problem solving skills.

ability to solve problems and issues and recognize issues before they occur

works well in a fast paced team environment

ability to multi-task and prioritize duties and follow-up on pending issues

takes orders well

good communication skills

proficient with MS Excel

motivated and willingness to learn

Fluent in Spanish

Experience with financial services industry, KYC systems, understanding of corporate/legal documents, and/or financial services compliance a plus.