Administration and Office Manager (JB5097)

Administration and Office Manager (JB5097)

Sandton, Gauteng

R250 000 to R280 000 Annually

Permanent

A leading environmental and sustainability consulting firm is looking for a highly organized and proactive Office and Administration Manager to oversee daily operations and support key business functions. This role is essential in maintaining a structured, efficient, and compliant workplace, ensuring seamless administrative processes that contribute to the company’s environmental and sustainability initiatives. The ideal candidate will have strong leadership, multitasking, and problem-solving skills, with the ability to enhance office operations and support cross-functional teams in a dynamic and purpose-driven environment

Minimum Requirements:

Proven experience as an Office Manager, Administrative Assistant, or similar role

Proficiency in Office365 and CRM tools

Strong organizational, time management, and multitasking abilities

Excellent written and verbal communication skills

Leadership qualities with a collaborative and problem-solving mindset

Attention to detail with strong administrative and coordination skills

Knowledge of basic bookkeeping, office budgeting, and expense tracking

Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation)

High school diploma or equivalent (required)

Additional qualifications in Office Administration, Business Management, or related fields (preferred)

Duties and Responsibilities:

Office Operations & Administration

Oversee daily office activities, ensuring compliance with company policies

Maintain digital (SharePoint) and physical filing systems

Manage office supplies, equipment maintenance, and IT support coordination

Handle administrative correspondence, document preparation, and database management

Assist HR with onboarding and personnel records

Technical & Project Support

Provide administrative support to technical staff and management

Organize logistics for events, staff travel, conferences, and courses

Manage project-related administration, including Letters of Appointment

Facilitate tenders, vendor registrations, and report uploads

Financial & Bookkeeping Support

Manage office budgets, process invoices, and ensure timely payments

Track supplier invoices and project expenses against budgets

Health, Safety & Compliance

Implement and maintain health and safety policies

Ensure compliance with legal requirements and POPIA regulations

Act as the First Aid and Incident Investigation representative

Organize safety drills and maintain compliance records

Team Coordination & Leadership

Supervise and support administrative staff for smooth operations

Foster a positive office culture, collaboration, and problem-solving

Act as the primary contact for office-related queries

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.

Fair process: Fair assessment, only shortlisted candidates contacted due to volume.

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