Executive Assistant Chief Operating

Executive Assistant to COO

Position: Executive Assistant

Reporting To: Chief Operating Officer (COO) Location: Kinshasa, DRC Type: Full-Time

About the Role

We are seeking an enthusiastic and highly organized Executive Assistant to support our COO. The ideal candidate should have a natural curiosity for learning, a problem-solving mindset, and a drive to adapt to new challenges. The candidate needs to have at least a year of experience in a similar role. A background in data analysis is a plus but not essential. This is a great opportunity for someone eager to grow and contribute to a dynamic organization.

Key Responsibilities

Administrative Support

• Manage and optimize the COO’s schedule, including meetings, travel, and appointments.

• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

• Handle correspondence and communications on behalf of the COO, ensuring accuracy and timeliness.

• Maintain and organize records, documents, and other critical files, ensuring easy access when required.

Communication and Coordination

• Serve as a liaison between the COO and internal/external stakeholders.

• Collaborate with cross-functional teams to facilitate smooth communication and operations.

• Draft, edit, and proofread reports, presentations, and emails.

Analytical and Problem-Solving Support

• Assist in gathering, analyzing, and presenting data for informed decision-making.

• Monitor progress on key projects and initiatives, identifying challenges and suggesting solutions.

• Address new and unexpected problems with a solutions-oriented mindset.

Continuous Improvement and Learning

• Stay updated on industry trends, tools, and techniques to enhance the COO’s office's efficiency.

• Demonstrate curiosity by researching new concepts, tools, or methods to support organizational goals.

• Proactively suggest improvements to workflows and administrative processes.

Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.

• Minimum 1+ years of experience as an Executive Assistant or in a similar role.

• Data-related experience is a plus but not mandatory.

Skills and Attributes

• Strong organizational and time-management skills.

• Exceptional verbal and written communication abilities.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and calendar management tools.

• A natural problem-solver who thrives on tackling new challenges.

• A curiosity-driven mindset, eager to learn new tools, concepts, and processes.

• High levels of discretion, professionalism, and integrity.

Preferred Attributes

• Experience in managing or analyzing data to support decision-making.

• A proactive approach to identifying and addressing issues.

• Strong interpersonal skills with the ability to build rapport across diverse teams.