Administrative Assistant

Administrative Assistant will be required to perform both document production and administrative support to various partners and associates.

Principal Duties and Responsibilities:

• Provide both written and verbal bilingual (English and Spanish) support to attorneys

• Protect firm and client confidentiality

• Maintenance of Outlook Contacts and Calendar

• Ability to schedule Microsoft Teams conference calls and internal/external meetings.

• Telephone support to paired attorneys

• Monitor incoming mail (distribute or handle appropriately)

• Attorney time entry (3E Workspace)

• Client onboarding (InTapp new matter memos/engagement letters)

• Client billing (3E Proforma) and occasional proofreading in Spanish

• Processing of expense reports and invoices through Chrome River

• Handle domestic/international travel arrangements

Position Specific Skills and Requirements:

• Solid experience in Word, PowerPoint, Excel etc.

• Solid organizational skills and electronic record-keeping (i-Manage Work)

• Attention to detail

• Ability to learn new systems

• Strong proofreading skills with attention to detail

• Superior soft skills

• Effective written and verbal communication

• Adaptability and flexibility (accommodate the changing needs of the Firm)

• Ability to work well under pressure and meet deadlines in a timely fashion

• Strength in problem solving

• Strong work ethic

• Positive attitude and team player

Education and General Requirements:

• College degree

• Proficiency in Word, Excel, Adobe Acrobat and PowerPoint

• i-Manage document management, a plus

• Preferred experience, 3+ years