Executive Assistant - LATAM

This position is open in all LATAM

Only CVs in English will be considered

About the Company

Our client provides high-performance products, on-time deliveries, and superior customer support. they manufacture application-specific taps, drills, and rotary files to enhance production and quality for a diverse range of metal-working manufacturers. Their hands-on approach ensures strong factory-to-factory relationships, offering customized services to optimize productivity.

Scope of the Role

The Executive Assistant role is focused on producing high-quality, detailed work based on established standards, guidelines, and procedures. This position requires precision, consistency, and a patient, methodical approach to handle and complete one task at a time. A stable work environment, built on well-defined processes and strong relationships, promotes steady, error-free output. Job knowledge and competency are developed through structured training and supportive coaching from management and peers.

Duties and responsibilities:

Manage executive schedules, appointments.

Prepare and edit correspondence, reports, and presentations.

Coordinate meetings, including preparing agendas and taking minutes.

Handle confidential information with discretion and professionalism.

Assist in project management and follow-up on tasks and deadlines.

Perform administrative tasks such as filing, data entry, and managing office supplies.

Communicate with clients and vendors on behalf of the executives.

Support various departments with administrative needs as required.

Requirements:

3-5 years of experience as an executive assistant or in a similar administrative role

Familiarity with industries such as manufacturing, automotive, aerospace, energy production, or similar

Excellent organizational and time management skills.

Strong attention to detail and ability to produce error-free work.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience working with Zapier and Apollo.io

ERP System

Excellent verbal and written communication skills in English (c1)

Ability to handle sensitive information with discretion.

Self-motivated with a collaborative approach and the ability to work independently in a remote setting.