Executive Assistant / Travel & Trade Show Administrator

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

Position : Executive Assistant/ Travel & Trade Show Administrator

Work Hours : M-F 10:00 AM to 6:00 PM Pacific time

Holidays : TBC

Pay Range : $1000 - $1200 per month

Key responsibilities supporting the VP:

Email and calendar/meeting management.

Organize weekly calendar for the VP.

Attend meetings on Zoom and take minutes of the meeting.

Database update and management

Key responsibilities as Travel and Trade Show Administrator:

Negotiate and book yearly trade shows for the company.

Notate differences in year over year cost and expenditures.

Keep yearly calendar of booking deadlines so the company doesn't receive late fees.

Organize travel for employees during trade shows (flight and hotel bookings)

Maintain company travel bookings spreadsheet.

Book food concessionaire for the onsite shows

Purchase of supplies during show run such snacks, coffee, soda, office supplies etc.

Organize and book company events at show such as dinner, seminars, yearly company outing.

Manage database of team members loyalty numbers

Requirements:

At least 1-3 years of proven experience as an EA with experience handling travel and trade show

Familiarity with flight and hotel bookings in the US

Prior trade show or travel administration is highly preferred.

Has excellent organization skills and attention to detail

Reliable, self-motivated, and meets deadlines.

Good communication skills and can converse properly with no language barrier.

Tools Familiarity:

Monday

Proficient with MS Office particularly Excel

We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.