Office Services Coordinator

Job Summary

Medpace is currently seeking a full-time, office-based Office Services Coordinator to join our team in Warsaw. If you want an exciting career where you use your previous expertise in Facilities and have a strong desire to develop and grow your career even further, then this is the opportunity for you.

Responsibilities

• Ensure routine and preventative maintenance activities are scheduled, completed and documented in the work order system;• Responsible for company local car fleet administration, this includes procurement, insurance, maintenance and sale where necessary; • Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front-line office support including reception;• Organise desk and office assignments;• Provide support to Regional Facilities Manager on facility renovation/improvement/relocation projects for the Warsaw office;• Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance and housekeeping of the office, and take corrective action steps when needed to rectify issues;• Support Regional Facilities Manager and legal department by ensuring thorough review of office related contracts and insurances;• Under supervision, responsible for coordination of all health and safety procedures for the office;• Under direction of the Human Resources function, may support local benefits administration and payroll;• Submit office expenses within allocated budget, escalating when necessary and provide reporting and information for country budget planning for facilities-related costs;• Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies;• May be responsible for other projects and responsibilities as assigned.

Qualifications

• Diploma in any field;• 5 years of Facilities/Office Administration related experience - understanding of building systems and coordination of maintenance activities is preferred;• Competent with computer systems, including Microsoft Windows and Office operating systems;• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds.

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace?

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

Medpace Perks

Competitive PTO packages

Company-sponsored employee appreciation events

Employee health and wellness initiatives

Flexible work schedule

Competitive compensation and benefits package

Structured career paths with opportunities for professional growth

Awards

Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024

Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

What to Expect Next

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

EO/AA Employer M/F/Disability/Vets

Full-Time