Secretary

Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It’s an opportunity to do something meaningful, each and every day. It’s having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive.

A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you’re someone who cares, there’s a place for you here. Join us and contribute to Sedgwick being a great place to work.

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Secretary

The Secretary is responsible for providing comprehensive support to the CEO. This dynamic position requires the ability to anticipate needs, think critically and offer solutions to problems with high level of professionalism and confidentiality.

Main responsibilities shall include:

Providing full secretarial and administrative support that facilitate the CEO ability to effectively lead the company;

Acts as a liaison and provide support to the Management/ Board of Directors;

Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature;

Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately;

Manage all aspects and serve as key point of contact for company office services, building facilities management/ maintenance, office operational contracts etc;

Process and distribute daily mails – both electronic and hard copies;

Provides hospitality to all guests and help to create a welcoming environment;

Coordinate and assist in day to day general administration, facilities management and office maintenance;

Bordereau – he/she is to be involved in ensuring and/or preparation of combined bordereau from both legacy systems for Clients;

Resolve administrative related issues and rendering assistance to colleagues, where necessary;

Coordinating regular housekeeping and maintaining supplies of pantry, stationery and equipment;

Manage facilities management and office maintenance;

Assists in colleague welfare activities for enhancement of collaboration and teamwork;

Adhere to legal requirements, industry regulations and customer quality standards set by the company;

Any other ad-hoc duties as assigned

Requirements:

Min 3 years of experience in similar capacity;

Excellent communication skills, both oral and written;

Strong Organization skills;

Analytical and interpretive skills;

Proficient in MS Office applications (MS Word, Excel and Powerpoint;

Meticulous, able to work independently, efficient and with good time management skills;

Resourceful and independent;

Attention to detail;

Team Player;

A high level of flexibility and personal responsibility;

Proactive and can work under pressure;

Ability to work within a cross-functional team environment and diverse communities.

Sedgwick is an Equal Opportunity Employer.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.

R49149