Executive Secretary

Schedule: Full-time

Shift: Mixed Shift

YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMPROVE THE LIFE OF OUR CUSTOMERS.

Would you like to become part of the world's most international company in the world?

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our "Insanely Customer Centric" Team and become a Certified International Specialist!

YOUR TASKS:

Summary:

Provide effective and efficient administrative support to the Country Manager, support to the Senior Management Team including collation of data for reports, ensuring deadlines are complied for submission of reports and other documentation. Ensures day-to-day matters are carried out systematically and meticulously.

Accountabilities:

Country Manager

Organise meetings or conferences when held locally, acting as secretariat and liaison-in-charge.

Assist the Country Manager in the preparation of notes/materials for meetings.

Prepares slides for presentation, which requires some individual judgement and creativity.

Manage Country Manager’s office in his/her absence, and ensures all matters requiring the Country Manager’s attention are redirected with discretion and attended to meticulously.

Any other Country-related duties and tasks assigned by the Country Manager.

Carry out any task that is required by his or her superiors from time to time.

Country Senior Management

Organise and minute monthly Senior Management Meetings. Plays key role in organization and/or coordination of other key or large-scale company events e.g. conferences, recreation activities, family days, visitor lunches, etc.

Assist the other Country Managers where necessary

Provide basic analysis of Country-related data and information under the instructions of the Country Manager.

Suppliers (travel agents, hotel, other service providers)

Travel and accommodation arrangements for participants, liaison with relevant hotels and overseeing various logistics arrangements.

9G Visa or Work permit for all expats

Regional and Country Senior Management

Collate data for Country reports (both country and regional) and other required documentation, ensuring deadlines are complied for submission of Country reports and other documentation.

Assist incoming guests with visa requirements

Process:

Information Management

Organise and maintain an up-to-date filing system that provides quick and efficient reference

Coordinate with other departments’ coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Requisition Management

Process new CAAs and Purchase Requisitions for Country Dept’s investments.

Administration

Administer incentive programs such as staff awards, loyalty points, sales lead, etc.

YOUR PROFILE:

Skills

Typing skills

Time management skills

Software skills (Word, Excel, PowerPoint, etc.)

Communication skills, spoken and written

OUR OFFER:

Competitive Compensation and Benefits Package

World-Class Development Programs

Our Purpose of "Connecting People, Improving Lives"

Our Culture of Motivated People

Strong Career Support in an International Environment.

Great Culture and Colleagues.

Do you see a personal challenge in these versatile and responsible tasks? Then apply now

We look forward to receiving your application!