Busy Boston Real Estate Office seeks Full-Time Office Administrator

Job Description

Growing Boston real estate office is looking for a motivated team player to join our company as a full-time Office Administrator. Day-to-day operations include involvement in areas of client and owner relations, auditing of sales and leasing files, day to day office procedures and processes, as well as general administrative support as needed.

Detailed scope of work includes:

Reviews and audits all 3rd party & internal agent paperwork to ensure they are following all state, federal and company guidelines.

Assist the property manager in executing all sublet applications, screening, substitution agreements, leases, parking agreements and insurance for properties we manage.

Complete basic accounting to bill properties and tenants.

Handles internal operational tasks such as filing, scanning, updating company lists and forms, planning/ organizing office meetings and generating production reports on a weekly, monthly and seasonal basis.

Answers all incoming phone calls, takes messages and transfers calls to appropriate department.

Greets customers and guests when they come into the office, answers questions and directs them to the appropriate staff member.

Disperses and monitors keys given to outside agents.

Oversees mailroom activities including receiving packages, coordinating courier pickup/ drop-off, and the production and distribution of completed owner packages.

Processes orders for all necessary office equipment and supplies. Orders within budgetary guidelines, maintains inventory control and oversees equipment repairs as needed.

Maintains personnel files and completes staff on boarding and orientation training as needed.

Qualifications:

Must be friendly, self-motivated, a quick-learner and a team player.

Must have excellent written and oral communication skills.

Excellent time management skills and ability to multitask and prioritize work.

Proficient with Gmail, Word, Excel

Associate Degree or equivalent higher

Accounting/bookkeeping experience is a plus.

2 years prior Administrative Assistant/Office Manager experience.

Real estate office experience is preferred.

Pay, benefits and compensation will depend on previous experience and skill set.Company Description

There are hundreds of Real Estate Companies out there, why choose us? The real estate industry is tough. We believe that our 20+ years of experience has provided us with the knowledge of what works and what doesn't. We are a boutique office where you are not just a number in a sea of other faces and where ethics and teamwork both in and outside our office doors are the fundamental core principles of our business model.