Account Payable Specialist

Position Overview:

Now Hiring! Accounts Payable Specialist

Schedule: Full time – On Site

Salary range: $25-$28/hour

Job Summary:

The Accounts Payable Specialist is responsible for the entire accounts payable process.

What You’ll Do:

The responsibilities will be accomplished by performing the following duties.

Accounts payable

Manages pending approved accounts payable.

Maintains well organized accounts payable files to support items paid and to aid in the timely retrieval of information when research is requested.

Financial Management

Manages and reconciliates multiple credit card accounts.

Invoice Management

Receives and distributes incoming accounts payable invoices and related documents for approval.

Prepares and processes invoices in Foundation, accurately and timely.

Identifies and resolves any discrepancies between purchase orders and invoices.

Tax Form Preparation

Coordinates the collection and maintenance of the W-9 Tax Form from New Vendors

Coordinates the annual 1099 tax form preparation, mailings, and corrections.

Vendor Management

Reviews and verifies Vendor Statements as needed.

Establishes new vendors in accordance with company policies.

Manages deposits made on required purchase orders.

Maintains 1099 vendor files for accuracy and up to date W9’s for tax reporting.

Prepares and processes weekly vendor payments.

Takes vendor and internal customer inquiries, responding in a professional manner.

Other Responsibilities and Expectations

Supplies order placement and management.

Assists with special projects and other tasks assigned by the President as necessary.

Functions as the primary back-up to Accounts Receivable Specialist during absences {will need training on what the AR specialist does}.

Other related duties as assigned.

What You’ll Need:

High school diploma required; Business or Accounting degree preferred.

2-3 years of experience in an accounting related field.

Certified Accounts Payable Professional (CAPP) certification preferred.

Required Skills & Abilities:

Must be reliable and extremely trustworthy.

Must be proficient in Microsoft Office Suite or related programs.

Must be able to learn other accounting software systems.

Excellent organizational skills and attention to detail.

Ability to maintain confidential and meticulous records.

Pay Range:

USD $25.00 - USD $28.00 /Yr.

Permanent