Administrative Assistant

At Colibri Group, culture is a critical part of our collective success, and we live our values everyday: Love, Joy, Boldness, Teamwork, and Curiosity.

These values guide our interactions with each other, our customers, and the community.

Position Overview This individual will perform various administrative tasks such as accurate data entering of student information, assisting students with licensing applications, processing electronic fingerprints, keeping the facility well maintained, among other duties.

To excel in this role, a customer service representative should possess excellent organizational and time-management skills, attention to detail, and strong communication and interpersonal skills.

What You'll Do

Handles all incoming service-related inquiries either in person or via phone and digital communication channels

Handles customer escalations and/or difficult conversations by utilizing active listening and de-escalation strategies

Troubleshoots general customer support technical questions

Documents all interactions in CRM system in accordance with established criteria and SLAs

Adheres to established departmental metrics by level

Performs administrative tasks associated with class processing

Completes accurate data entry of student information as well as accurately maintain student and class records

Assists students with licensing applications by processing electronic fingerprints

Handling deposits and cash transactions

Assists in keeping the overall facility neat, clean, and well maintained; keep all brochure holders and supplies well stocked

Provide friendly service, support, and encouragement to students

Assist the Campus Director and Inside Sales Representatives by confirming class schedules with instructors and assisting with inventory counting

Completes other duties and special projects as assigned

What You Need to Succeed

1+ year of experience in a customer service and/or administrative position required

This person will be tasked to do admin work for classes to include but not limited to: rosters, attendance, fingerprints etc

High school diploma or GED is required with some college preferred

Ability to work a variety of office hours including occasional evenings, and some weekends

Good command of the English language; Bilingual (English/Spanish) preferred

Must be comfortable with change and able to shift focus quickly

Ability to operate in a fast-paced and ambiguous environment with an ability to multi-task when needed

Must be reliable and punctual

Typing/data entry speed of at least 20 wpm

Proficiency with Microsoft Office products

Excellent customer service skills, including a pleasant demeanor and tactfulness

Ability to multi-task in a fast-paced environment

Must have the ability to lift boxes up to 40 pounds on a semi-regular basis

Full Time

Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today! Colibri Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Colibri Group prohibits discrimination and harassment of any kind based on race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other status protected under federal, state, or local law.