Office Manager

Job Description

Office Manager – Global Investment Firm

A leading investment firm is seeking an experienced Office Manager to join our global Administration team. The ideal candidate with have experience managing direct reports and managing vendors & facilities in a corporate, fast-paced environment.

Salary range: $90-125k + disc bonus, great benefits, 401k match, 20 days PTO

This is a Monday – Friday work onsite role based in Midtown East, NYC, working typically between 8am-5pm.

Responsibilities include:

• Collaborate on office construction projects, office moves and leasehold improvement initiatives

• Create a welcoming environment for team members and guests and oversee the reception area/ conference rooms

• Manage, schedule and oversee performance of junior administrative staff (2)

• Oversee the use of AV facilities in the conference rooms, and liaise with internal IT team members

• Manage catering needs for client, and other office meetings

• Provide backup reception cover when required

• Oversee and manage social events

• Manage building access for new hires, guests, and deliveries

• Manage all facilities-related vendor relationships including sourcing and onboarding new vendors and looking for efficiencies with existing vendors

• Process vendor quotes and invoices

• Management of all vendor work including obtaining COIs and the necessary documentation to perform work

• Manage all onboarding and offboarding duties

• Order and maintain office supplies and kitchen inventory

• Maintain all office equipment and coordinated maintenance service calls

• Assist senior level staff with requests / needs, for example: booking corporate travel and the preparation of expense reports attracts and retains top investment talent.

• Participate in disaster recovery planning and execution

• Develop ideas for efficiencies and improvements to the various administrative and HR processes

Seeking:

• Minimum of 4-7 years’ recent Office Management experience in a fast-paced, corporate office

• Experience supporting executive-level management

• Experience managing administrative staff

• Excellent telephone, written, and verbal communication

• Proficiency with Microsoft Office Suite

Please submit your resume to apply!

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