Corporate Legal Assistant

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Corporate Legal Assistant for its client's Miami office.

Key Responsibilities Include:

Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.

Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member, and helps to coordinate calls with clients, other lawyers and staff members.

Assist with managing lawyer’s calendar by scheduling and coordinating appointments, meetings (external and internal), negotiations, closings, etc.

Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals, and helps to coordinate logistics relating to such travel.

Track, organize, and process reimbursements, invoices, and check requests.

Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly; assisting with electronic filing of all such forms.

Opens, prioritizes, and distributes mail. Coordinates mailings, deliveries, copying and filings where appropriate.

Assist lawyers in connection with the review and revision of pre-bills and invoices as instructed by lawyer; works collaboratively with accounting department to generate invoices for clients in a timely manner.

Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).

Perform filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.

Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.

Takes a proactive interest in the coordination of technical and logistical requirements of lawyer’s legal practice, including by informing the lawyers of potential schedule conflicts, and working with firm personnel to coordinate events or meetings relating to lawyer’s practice.

Perform clerical duties for non-legal departments, as needed.

Qualifications:

4-5 years supporting lawyers and paralegals with administrative or client-related tasks.

Advanced knowledge of Microsoft Office Suite.

Experience with iManage document management system.

Has attained proficiency in all the core legal administrative assistant functions and has advanced technical and communications skills.

Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.

Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.

Bilingual in English and Spanish required.

Minimum Education:

Bachelor’s Degree