Site Administrator

Air Products is a world leading industrial gas company providing all sort of gases used in daily life. With our 23,000 employees globally, we reimagine what’s possible. Our higher purpose is to bring people together to collaborate and innovate solutions to the world’s most significant energy and environmental challenges. We do this by putting safety first, making sure we all belong and matter having a diverse and inclusive environment and building tomorrow.

For a project in Bukhara region, Uzbekistan we are currently looking for a Site Admin to join our team!

POSITION SUMMARY (PURPOSE)

Ensure all admin functions are fulfilled timely and effectively.

Support with translation between team members

PRINCIPAL ACCOUNTABILITIES

Meeting visitors, organizing conference-rooms, hosting service during meetings.

Working with incoming/outgoing mail: registration, processing, distribution between departments/divisions, mail tracking.

Arrangement and coordination of post deliveries.

Arrangement of entry passes.

Purchasing of business cards, envelops, blanks.

Organizing the office layout and maintaining supplies of stationery, equipment and other office procurement (water, kitchen supply, etc).

Maintaining the condition of the office and arranging for necessary repairs, using third party vendors.

Organizing working place for newcomers.

Liaising with landlord representatives, cleaning company and other necessary contacts on the subject of proper daily office operation.

Cooperation with travel agencies for arrangement of hotel booking and air tickets payment.

Arrangement of visas obtainment for the staff and guests.

Manage accommodation for AP Project team and visitors and liaising with local authorities and landlords.

Support to Project team on submission of timesheets and expenses.

Verifying and collecting Time-Sheets, and creating documentation to support billing to Customer.

Working with transport companies for taxi support.

Document flow management.

Organization of team events, management meetings, conferences.

Prepare reports and documents upon management request.

Translation of the documents and oral translations as needed.

Keeping and coordinating holiday requests from the team.

Keeping and managing necessary medical files for the local team.

Other management requests.

Report to the Construction Manager but supporting the entire facility.

KEY INTERFACES (Internal and External)

External

Contact may be required with Client’s representatives or Supplier representatives. This role will require contact with a client/customer to ensure that communication is open clear and precise.

External bodies communication may be needed to facilitate visa process, registration, medical tests etc.

Internal

Contact with all functional groups that are associated with the project.

KNOWLEDGE AND EXPERIENCE REQUIRED:

Languages – Uzbek, Russian and English proficiency, both oral & written.

Good communication skills.

Teamwork and relationships.

This position requires good interpersonal, analysing and coordinating skills.

PC literacy and basic software such as Microsoft Office.

Methodical and rigorous, able to work on his/her own without reminders.

What we offer you!

We welcome both international and local talents and offer an attractive market competitive salary and benefits package reflective of your experience, situation and the work environment. With many global exciting projects we offer the international landscape for you to develop and further your career. Ready to join our team? Apply via our website.

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JR-2024-09649