Billing Coordinator - Child Care

Job Description

The Billing Coordinator is responsible for receiving, recording, and collecting all parent fees and for completing all activities necessary to execute timely billing and third party payments. Other responsibilities include clerical, administrative and reception coverage support as assigned.

RESPONSIBILITIES

Responsible for processing all payments owed to and collected by the program. This may include parent fees and third party payments. Related duties may include maintaining family accounts, generating statements of accounts receivable, pursuing past due accounts, maintaining child files, entering and maintaining data on ProCare software.

Participate in the bank deposit process.

Maintain third party data and records, generate third party billing forms, and reconcile payments to invoices.

Process family child care provider invoices and payments.

Process food program records, invoices and payments.

Responsible for preparing accounts payable items for payment.

Forward all required information in a timely manner to the appropriate offices including the business office and voucher agencies.

Responsible for EEC client intake paperwork and reassessments. Monitor basic and voucher assessment deadlines.

Provide Reception coverage as needed. Answer phones, direct phone calls, greet visitors and notify staff of their arrival. Sort mail as requested.

Maintain boundaries and confidentiality at all times.

Demonstrate willingness to work cooperatively with colleagues.

Maintain a high standard of ethical conduct and professional responsibility to children, families, Catholic Charities, and the community

Communicate respectfully and professionally to parents, children, colleagues, Agency departments, and community.

Represent in a professional manner at all times.

Must be able to work sensitively and effectively with individuals of diverse educational, socio-economic and cultural backgrounds.

Work is performed in an office environment. Sitting and standing for extended periods may be necessary. The use of phones, computers, keyboards and other office equipment and written documentation is required.

Attend all required meetings and trainings, which may include evening hours.

Local travel related to the functions of the position.

Other related responsibilities as assigned

QUALIFICATIONS

A high School diploma or equivalent. Additional training in accounting preferred.

A minimum of 2-3 years’ experience in comparable office setting.

Proficient computer skills with Microsoft Office Suite and Excel. Proficient typing, data entry and self-editing skills. Prior use and experience with ProCare software desired.

Exceptional organization skills, attention to detail and time management.

Pleasant phone manner and presentation.

Ability to communicate with multiple levels; director, employees, parents and external business associates.

Proven skill level to work independently and as part of a team.

Must be able to work sensitively and effectively with individuals of diverse educational, socio-economic and cultural backgrounds.

Our benefits are competitive and include a 403(b) savings plan and generous time off.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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4/2021