Purchasing Coordinator

Job Description

JOIN LOTTE

LOTTE HOTEL SEATTLE is hiring passionate and talented hospitality professionals to join our next journey in Seattle and share a great story that pursue love, freedom, and life to move the hearts of our guests. We are hiring professionals who are looking for a place that inspires them, challenges them, and makes them proud of where they work.

We invite you to join us today.

PURPOSE OF POSITION:

The Receiving Coordinator will play a crucial role in our hotel operations, responsible for accurately receiving and documenting incoming shipments, inspecting goods for quality and quantity, and ensuring efficient inventory management. The ideal candidate will have excellent attention to detail, strong organizational and analytical skills, and the ability to work collaboratively in a fast-paced environment.

Responsibilities:

Receive incoming shipments, verifying contents against purchase orders and packing slips.

Inspect goods for damage, discrepancies, or defects and report any issues to the appropriate personnel.

Document and record all received items in the inventory system.

Keep detailed records of all received items, including invoices, packing slips, and inspection reports.

Organize and store received goods in designated storeroom locations.

Conduct regular product inspections to ensure inventory accuracy.

Rotate stock and manage the first-in, first-out (FIFO) system.

Communicate effectively with suppliers, carriers and internal departments regarding shipment discrepancies, delays, or other issues.

Collaborate with other departments to resolve any discrepancies of incoming/outgoing items.

Prepare and maintain detailed records of received shipments, including inspection reports and delivery documentation.

Ensure that all received goods meet the hotel’s quality standards and specifications.

Work with relevant departments to address and resolve any quality issues.

Adhere to all OSHA and HACCP food handling standards.

Maintain stringent cleaning protocols for loading dock, storerooms, refrigeration, and equipment.

Qualifications:

High school diploma or equivalent; additional education or training in hospitality or logistics is a plus.

Minimum 1 years’ experience as a Receiving Coordinator or similar role within the hospitality industry is preferred.

Familiarity with inventory management systems and basic computer skills.

Excellent attention to detail and accuracy in data entry.

Strong organizational and time management skills.

Additional Requirements:

Ability to lift and move heavy objects – up to 50lbs.

Effective communication skills, both written and verbal.

Ability to work independently and collaboratively within a team.

Problem-solving skills and adaptability in a dynamic work environment.

Flexibility in working hours to accommodate delivery schedules.

Commitment to maintaining a clean and organized receiving area.

BENEFITS AT LOTTE:

Competitive wages

Medical, Dental, and Vision plans that become available on Day 1 of employment

Retirement Savings Plan (401k) with company matching

Two weeks of Vacation Days

Nine paid Holidays

Three Personal Days to use every calendar year

Public Transportation Discount (ORCA)

A rich culture of Team Member Recognition

A Learning and Development program for our top performers