Administrative Assistant

Job Description

Description:

Company Overview

CMBG3 Law is WOSB/WBENC certified majority women-owned nationwide law firm comprised of a diverse team of pro-active trial attorneys, litigators, lobbyists, consultants, paralegals, and staff. CMBG3 Law takes a proactive approach to solving legal problems through best-in-class business counsel, regulatory compliance, risk prevention, government affairs advocacy, litigation, and national litigation

management. We deliver custom-tailored legal strategies for complex matters requiring sophisticated scientific, regulatory, and technological expertise in state and federal courts in over 20 U.S. States from its east coast and west coast offices. CMBG3’s Cares division is committed to serving the communities in which it practices through pro bono work, charitable initiatives, and donations. CMBG3’s Diversity, Equity and Inclusion division sponsors monthly programs to promote a diverse and inclusive culture.

Position Title: Administrative Assistant

Reports To: Vice President, Human Resources

Responsibilities:

Provides administrative support to ensure efficient operation of office.

Answer phone calls and coordinates internal and external meetings and visits.

Carries out administrative duties such as preparing documents, copying, binding, check requests, scanning sorts and scans mail to appropriate personnel, etc.

Supports electronic court filings as requested.

Coordinate and draft administrative procedure as needed.

Responsible for scheduling meetings and management of calendars.

Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations and processing expense reports.

Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

Maintains vendor relationships for office efficiency.

Maintains up-to-date information on firm databases as requested.

Maintains daily 411, Mail Log, Paylocity LMS, RI Case Research.

Maintains delivery vendor administration, USPS, UPS, and FedEx.

HR Support

Assist HR with the process of recruitment, including vetting candidates, assisting with interviews

Coordinating logistics for new hire orientation

Assist HR with coordinating events and meetings and employee communications

Additional responsibilities as requested.Requirements:

Education and Experience Requirements

High school diploma or equivalent education required

1-3 years of administrative assistant experience

Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat

Strong written and communication skills exhibiting polite and professional communication via phone, e-mail, etc.

Strong organizational skills

Ability to work in a high-paced environment

Initiative to conduct work independently

Seeks continuous development and growth opportunities