Administrative Assistant

RESPONSIBILITIES ;

• Answer and direct phone calls.

• Organize and schedule appointments.

•Plan meetings and take detailed minutes.

• Write and distribute email, correspondence memos, letters, faxes and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Update and maintain office policies and procedures.

• Order office supplies and research new deals and suppliers.

• Maintain contact lists.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Provide general support to visitors.

• Act as the point of contact for internal and external clients.

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

REQUIREMENTS ;

• Proven experience as an Administrative Assistant or Office Admin Assistant.

• Knowledge of office management systems and procedures.

• Working knowledge of office equipment, like printers and fax machines.

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multi-task.

• School degree certifications.