Accounts Payable Administrator

Title: Accounts Payable Administrator

Type: Full time, exempt

Location: Reston, Virginia

Reports To: Director of Finance

Muller is a full-service Site Work Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.

With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team. Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.

Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities:

Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications

Vendor Management: maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.

Payment and Expense report processing: prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission

Quarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance

Compliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies

Process Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.

Other accounting task: on as needed basis and depending on the skillset

Handling administrative tasks on as needed basis

Requirements:

Ability to work w/high volume(up to 50 bills,30-40 emails/calls

Solid knowledge of QB, MS Office (Word, Excel functions/formulas)

3-5yrs proven AP experience, high volume environment

Strong communication skills. Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast

Detail oriented, analytical thinking. Good writing skills.

Compensation:

Competitive Salary

Yearly Bonus

Paid Holidays and Vacation

Health, Vision, and Dental Insurance

401K with Company match

Mileage Reimbursement package for all business-related travel

Company phone, computer, etc.

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit