Senior Contracting Specialist II & Specialist III (virtual)

ORGANIZATION:

BTL Technologies, Inc. is a Texas corporation that provides contract staff augmentation to various government agencies in the United States. The company is headquartered in San Antonio, Texas, with operations at government facilities in six (6) states. Our mission is to seamlessly partner with our customers to advance their mission by investing in the knowledge and capabilities of our Team Members.

Customer: US Department of Veteran Affairs

Location: Virtual

THIS POSITION IS CONTINGENT UPON CONTRACT AWARD

POSITION DESCRIPTION:

Duties and responsibilities for the Contracting Specialist III include but are not limited to:

• Reviewing and/or writing requirements, ensuring receipt of sound and sufficient procurement packages submitted by NCO customers;

• Perform cradle to grave acquisitions functions in accordance with the FAR, VAAR, and all other applicable regulations and policies.

• Performing and/or evaluating market research, trends, conditions, alternative sources, and technological advances as they apply to the program;

• perform pre-award procurement functions such as requirements definition, market research, drafting contractual documents such as solicitations, awards, and modifications using the Electronic Contract Management System (eCMS), coordinating with requiring activities, industry, and other stakeholders, and completing contractual files.

• Researching and reviewing all applicable policies, guidance, and regulations to support the customer and CO in their decision making;

• Providing business advice and assistance to functional area technical experts, requiring activities, and customers;

• Collaborating with customers and stakeholders on performance requirements among multiple sites and service lines to obtain agreement, standardize enterprise equipment, supply and/or service requirements in support of strategic acquisition plans;

• Analyzing and assisting in the development of IGCEs;

• Drafting/preparing contractual related documents, forms, and solicitations;

• Reviewing procurement documents for accuracy, adequacy, and completeness;

• Refining and improving source selection evaluation criteria;

• Analyzing and evaluating pricing data and other types of pricing information to draft a price reasonableness recommendation for the CO

• Working with the technical experts and the CO to ensure project milestones are reflected in the contractual documents and project plan;

• Supporting, coordinating, and assisting with the planning, preparing, developing, executing, and maintaining of current acquisition plans, strategies, and overall program office acquisition administration functions including program control and tracking;

• Establishing parameters and maintaining controls to ensure contracts are executed in accordance with terms and conditions;

• Supporting COs and CSs on all phases of negotiation for contract modifications, change orders, supplemental agreements and delivery order processes including requirements requiring definitions, justification and approval for service contract extension, method of contracting, evaluation of proposals and advice concerning contract administration;

• Preparing/drafting contract modifications and associated modification documentation requirements;

• Researching, analyzing, preparing, and reviewing invoice receipts, receiving reports, fund status, final payments, release of claims, certificates of completion, close-out documents, and any additional supporting documents or activities needed for contract closeouts;

• Investigating, reviewing, and preparing open obligations/undelivered orders (UDO) for closeout;

• Monitoring quality assurance surveillance plans (QASPs) to ensure contracted services meet contract requirements along with the expectations and needs of the facility;

• Coordinating with leadership, staff, and other stakeholders to conduct analyses and recommend or develop a course of action;

• Preparing and processing purchase requisitions and procurement packages to the supporting CO for award;

• Assisting in making suggestions by analyzing difficult contracting issues and identifying alternative courses of action to satisfy specialized requirements and solve a variety of contracting problems;

• Assisting in the performance of cost benefit analysis;

• Assists in conducting gap analyses and understanding of cost elements which go into the production, management or delivery of a healthcare resource service or product;

• Assisting with monitoring contract performance over the life of the concerning contract and demonstrate the ability to solve a broad range of problems relating to proposals for change, claims, payments, and similar problems;

• Planning, coordinating, evaluating, and executing the logistical actions required to support the mission of the organization; and

• Providing advisory support and prepare procurement packages for review in accordance with customer requirements and in compliance with VA policy and procedures, to include federal and state laws and regulations;

MINIMUM REQUIREMENTS:

• Bachelor’s Degree, with a concentration in business (or 24 semester hours in business), from an accredited college or university

• A minimum of four (4) recent years – within the last eight (8) years – relevant experience in conducting comprehensive and complex acquisition support services with an extensive knowledge of the FAR to include relevant supplements.

• Current Federal Acquisition Certification in Contracting (FAC- C Level I / FAC-Professional) or Defense Acquisition Workforce Improvement Act (DAWIA) Level I certification or higher, or courses leading to certification is preferred

• The candidate shall have excellent writing skills and be able to communicate effectively both orally and in writing.

• Must be familiar with the Federal Acquisition Regulation (FAR).

• Shall have an in-depth working knowledge of federal procurement regulations and policies, as well as the ability to perform complex cost and/or price analysis functions and be knowledgeable and experience using electronic media, including Microsoft Office software (Word, Excel, Power-point, etc).

• Must be able to quickly grasp procurement terms, methodologies, and processes, prepare contract files and associated electronic documentation and create procurement actions (e.g., contract, order, mod) for contract execution

• Must be US Citizen

• Previous experience with the following is highly desired:

o MS Teams, Word, Excel, Outlook, PowerPoint, Internet Explorer, and Edge

o SharePoint

o Adobe Acrobat

o Google Chrome

o Government contract writing systems

o System for Award Management (SAM.gov)

o Contractor Performance Assessment Reporting System (CPARS)

o FPDS-NG (Federal Procurement Data System)

o GSA eBuy/GSA Advantage!

o Small Business Administration (SBA.gov)

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BTL Technologies is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

Contact: Debra Kent – 216-870-3177