Creditors/Accounts Payable Clerk (JB3744)

"Creditors/Accounts Payable Clerk (JB3744)

Durban

Market Related

3 month contract with view of perm

We are seeking an experienced and detail-oriented Accounts Payable Clerk to join our finance department and provide essential support to our creditors team. The ideal candidate will have a strong educational background, relevant qualifications, and a proven track record in accounts payable.

Educational Requirements:

High School Diploma or equivalent (Grade 12)

Relevant qualification in Bookkeeping or Finance

Experience:

4-5 years of experience in a similar role, specifically in creditors or accounts payable

Key Duties and Responsibilities:

Daily and systematic processing of invoices

Strict adherence to monthly processing deadlines and management account submission timelines

Ensure invoices are accurately matched against authorized requisitions, purchase orders, and goods received notes, considering quantities, quality, description, and price

Verify that requisitions, purchase orders, and invoices are properly authorized and compliant with established authority levels

Investigate and address discrepancies between invoices and contract terms

Accurate allocation of GL accounts and vendor accounts when processing invoices; coordinate with the Financial Accountant for necessary adjustments

Proper application of VAT codes during invoice processing

Periodic review of the Accounts Payable Age Analysis to ensure timely receipt of supplier statements by month-end

Reconciliation of supplier statements against outstanding invoices

Preparation and submission of creditors' reconciliations

Recording and reconciliation of petty cash, ensuring proper documentation for disbursements

Identification and reporting of significant increases in repetitive invoices to the Group Financial Manager for further investigation

Timely submission of invoices for payment, including the claiming of applicable discounts

Prompt resolution of accounts payable reconciling items, with a 30-day turnaround time on all items

Forward remittance advice to major suppliers following each payment run

Methodical filing of all captured invoices

Accurate capture of accounts payable payments in the cashbook

Maintenance of the vendor master listing, ensuring up-to-date vendor information on the system, including contact details, address, BEE rating, BEE certificate, and VAT registration numbers

Weekly tracking and follow-up on outstanding purchase orders, with removal of unfulfilled orders from the system

Completion of credit application forms and maintenance of a methodical filing system

Sound understanding of accounts and budgets per account

Assistance with financial audit document preparation

Support for ad-hoc projects and requests within the Finance Department

Providing assistance to the Group Financial Manager when required

If you are a diligent and experienced Accounts Payable Clerk looking for a dynamic and challenging role within our finance team, we invite you to apply for this position. Your contributions will be essential in maintaining the financial health of our organization.