Office Manager

Overview

Languages

English

Education

College/CEGEP

or equivalent experience

Experience

2 years to less than 3 years

Asset languages

Panjabi

Hindi

Urdu

Work setting

Private sector

Urban area

Consulting firm

Responsibilities

Tasks

Review, evaluate and implement new administrative procedures

Delegate work to office support staff

Establish work priorities and ensure procedures are followed and deadlines are met

Carry out administrative activities of establishment

Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation

Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Assist in the preparation of operating budget and maintain inventory and budgetary controls

Assemble data and prepare periodic and special reports, manuals and correspondence

Perform data entry

Train staff

Oversee and co-ordinate office administrative procedures

Resolve conflict situations

Oversee payroll administration

Plan and control budget and expenditures

Order office supplies and maintain inventory

Label files according to retention and disposal schedules

Provide customer service

Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases

Provide general information to clients and the public

Receive and forward telephone or electronic enquiries

Perform basic bookkeeping tasks

Send and receive messages

Organize and schedule office work

Photocopy and collate documents for distribution, mailing and filing

File material in storage area

Locate and remove files requested

Supervision

1 to 2 people

Experience and specialization

Computer and technology knowledge

Adobe Photoshop

Social Media

Inventory control software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

WordPress

Area of specialization

Project management

Additional information

Work conditions and physical capabilities

Fast-paced environment

Work under pressure

Tight deadlines

Attention to detail

Personal suitability

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Benefits

Other benefits

Paid time off (volunteering or personal days)

Parking available