Executive Assistant

LOOKING FOR FILIPINOS WHO ARE BASED IN THE PHILIPPINES

Position : Executive Assistant

Working Hours : Full-time; 40 hours/week; UK Autonomous Hours

Holidays : TBD

Salary : USD 1,500/month

Main Responsibilities:

Email Management

Manage the Founder's email inbox

Triage incoming emails

Unsubscribe from and delete unnecessary newsletters and emails

Draft replies to routine emails (seek guidance when unsure)

Highlight emails requiring a personal response from the Founder

Create a standard operating procedure document for managing the Founder's emails (first-time use of an executive assistant for this task)

Diary Management

Book routine business and personal appointments (e.g., gym, haircuts) in the Founder's diary

Provide daily reminders to the Founder about upcoming appointments

Social Media Management

Convert existing articles (approx. 1,000 words) into Twitter threads and 200-300 word emails

Schedule daily Twitter threads using Typefully.com

Liaise with YouTube editor and upload video content to YouTube

Writing Theatre Reviews

Prepare first drafts of theatre reviews by using ChatGPT to summarize existing reviews of a show

Assist the Founder in refining and personalizing the reviews

Upload reviews to secretstagereviews.co.uk

Creating Standard Operating Procedures (SOPs)

Convert screen recording videos of the Founder and the team performing tasks into SOPs with screenshots/images in a Word document

Routine Database Administration

Assist in managing our subscriber database

Qualifications:

At least 2 years of experience as an Executive Virtual Assistant

Proficient with IT, particularly the Mac ecosystem. Must use a Mac, not a PC.

Unflappable and unfailingly polite, even when dealing with difficult people.

Outstanding use of the English language and an eye for detail in written communications.

Willing to work with little daily supervision or face-to-face contact (communication is mainly via Slack).

Desirable (We Can Train You):

Familiarity with MailChimp, ChatGPT, Slack, Dropbox, and Zoom (frequently used tools).

Basic understanding of WordPress, or the IT skills and intelligence to learn it quickly.

Amazing if You Have It (But Not a Requirement):

Knowledge of human resource management.

Ideal Candidate Traits:

Exceptional organizational skills.

Enjoys working from home and communicating electronically.

Clear, jargon-free, simple writing style with a friendly, approachable personality. Must be at ease when emailing customers.

Resourceful, and takes ownership and pride in their work.

Thorough understanding of how to use a Mac computer.

Attention to detail.

Confident and able to cope with tight deadlines occasionally.

Able to act with discretion when dealing with confidential matters.

Can handle occasionally blunt feedback.

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application