Admin Executive (HR)

Position: Admin Executive, HR

Responsibilities:

Coordination of Annual or Bi-Annual screening (Drug Test, Audiometric, SATA, etc)

Assist in ordering and issuance of uniforms/safety shoes/ PPE upon onboarding

Submit e-invoices online and Issuance of Purchase Orders

Coordinate with respective department on security clearance and access matters

P-File update & Record – New Hires / Resignees

Time Event –Closing dates, ETC manual time in/out recording and all other related

To provide day-to-day support in broad-spectrum HR and Administrative functions

To assist in the collation of employment documentation (e.g., contract, appraisals, letters)

Providing guidance to staff on HR systems

Work pass matters (New applications, renewals, cancellation)

Maintenance of Company’s property – e.g., office/ computer equipment, communications infrastructure, car park allocations etc.

Manage and order stationery supplies

Data Entry, Filing, and Document Organisation

Assist in the organizing of various company activities, team building, employee care, etc.

Attend to HR queries from employees and escalate (if necessary)

Any other ad-hoc duties as assigned

Requirements:

Diploma/Certificate in HR, Administrative or equivalent

Minimum 2 years of experience as HR Administrative role

Possess knowledge on Singapore Employment Act and MOM work pass requirements

Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills

Good interpersonal and communication skills

Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment

Computer literacy, adaptable, and a strong sense of commitment towards work

Able to start immediately or on short notice will be an advantage

My notes:

Admin Executive under HR Dept

80% Admin

20% HR

Point of Contact for Canteen

Monthly Canteen walk, ensure canteen is clean

If vendor has any issues, she will manage. Anything wrong she will settle

Maybe canteen vendor not open, then inform her

Point of Contact for Carpark

if anyone wants to apply for carpark access/ carpark lots, she has to settle

Day to day invoices, placement fee invoices, medical invoices, HR invoices - all kinds of invoices will go thru her

Medical checkup - any form of test, she will arrange for staff to go for check up and will liaise with clinic

Handle admin, filing etc and payroll stuff cos they use clock in and click out. She needs to liaise with the supervisor

GM will meet with technician on a monthly basis, she has to do scheduling with both GM and technicians

Uniform managing

HR portion -

pick up candidate for intv

do onboarding and offboarding

issue uniform etc

take info from cdd for WP application

collect work permit

liaise with caterers on lunch events

Mon to Fri

8am-530pm

Location @ Paya Lebar Air Base

Prefer cdds staying in the East

Female / Chinese / Open Age / SG PR MY (must have worked in sg before, must know how to speak eng)

this candidate has to enjoy talking to people and must know powerpoint, v lookup

min. diploma

$4K (can stretch)