Document Management Specialist

Title:Document Management Specialist

KBR is providing Project Management Services encompassing Engineering, Procurement, Construction, and Commissioning phase execution supporting KBR’s client Sonangol’s multi-billion-dollar grass roots Lobito Refinery Project in Angola Africa.

KBR is looking for a Document Management Specialist to plan, budget, direct supervise, and coordinate document management functions, personnel, and systems for the Sonangol Project. This role will manage the delivery of functional objectives by providing leadership and direction to managers and professional staff.

***This position will mobilize to Angola***

Responsibilities:

Develop and assist in document management technical audit capability

Recruitment of document management personnel for assignment to projects and core roles

Conduct and assist in conducting PPR activities

Review DM, IM, IPS working model in core and project environments

Ensure work meets required HSE and QA standards

Responsible for measurable assets such as budgets, equipment, and staffing

Accountable for ensuring compliance with Code of Business Conduct, company Internal Controls Policies and Business Practice

Accountable for ensuring development of implementation and compliance with Project Policies and Processes

Accountable for assisting in the creation and implementation of Company Document Management Policies and procedures ensuring compliance

Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone, and cost, focused on aiding project goals and objectives

Assists in the establishment, maintenance and improvement of Document Management processes, systems, and tools to aid efficiency and effectiveness

Communicate/liaison with Project Management and team, Client, and Sub-contractors effectively and resolve problems relating to documentation, information, and data

Ensures consistent and common appropriate functional training and development programs for all resources in support of Project operational needs

Communicates regularly with Company Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned

Ensures the correct establishment, utilization, maintenance and usage of Document Management work processes and computer software applications, IPMS (in-house system), Documentum, Web Transmittal Tool, and Web Distribution Database etc.

Management and operational prioritization of the document management team

Understand limitations of the systems and adopt necessary changes to work practices and work with the database administrators to improve the service

Qualifications:

Bachelor’s degree or equivalent in oil & gas industry experience

7 + years of experience in the oil & gas industry in a document management role or related role

In lieu of formal education 15 + years of experience in a document management role or related role

Knowledge of EDMS systems & Electronic Document Imaging Technology (Documentum- advantage) and computer technology

Highly proficient with Information Management systems and Philosophies an advantage

Competence to develop procedures and work processes

Strong understanding of oil industry documentation

Awareness of Regulatory Authorities requirements

Knowledge and understanding of current document controls standards

Proven ability to accept responsibility and accountability, identify and facilitate effective resolution of problems, and make optimal us of available resources

Decarbonization – Energy Transition – Sustainability

Inclusion and Diversity at KBR

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer. We Deliver – Together.

Click here to learn more: Inclusion and Diversity at KBR

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