Front Desk Receptionist

Job Description

Job Description

Position: Receptionist, Office Clerk

Assigned Schedule: Monday-Friday 8 am to 5 pm with 1 hour lunch

Pay $14 per hour

Brief Summary of Job Duties

Receptionist Duties:

Assist customers by phone, walk in, or email in a courteous and professional manner using the customers come first philosophy

Scanning, renaming, moving, and filing customer documents. Ensuring that documents are sorted through and get to the appropriate place.

Scanning, renaming, moving, and filing vendor documents. Ensuring that documents are sorted through and get to the appropriate place.

Maintaining annual files, creating new files for the upcoming years, as needed.

Assist in making payments from customers

Enter memos on invoices when notified that payment are coming in

Perform monthly inventory on office supplies and first aid by due date. Refill/stock and organize as supplies come in.

Responsible for sending emails in collection efforts on a weekly basis

Keep up with staff credit card receipts and ensure we have all receipts from the monthly statement

Help with coordinating and organizing large rental events documents

Assisting with various office tasks as assigned.

General Office Duties:

Stock mini refrigerator

Make coffee

Assist in office decorating for events and holidays

General regular cleaning at your station

Weekly scheduled cleaning

Skills and Qualifications:

Verbal and written communication skills to interact clearly with customers, vendors, and other employees

Organization skills to keep accurate records

Maintain good attendance

MS Outlook

MS Word

Knowledge of basic office equipment

Ability to multitask

Promote a positive and safe working environment

General Office Policy

Please remember there is a no cell phone policy.

Please keep extra Internet surfing to a minimum.

Notify your supervisor if you need to change or alter your hours.

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