Administrative Coordinator

Debbie's Staffing has an exciting opportunity for an Administrative Coordinator in Providence, RI!

SUMMARY/OBJECTIVE

Provide important administrative support to the team, ensuring smooth daily operations and efficient delivery of services to our clients.

ROLE AND RESPONSIBILITIES

• Serve as the first point of contact for clients, answering inquiries and providing information about our services.

• Provide general administrative support such as answering phone calls, handling correspondence, and managing emails.

• Assist applicants with online applications. Work closely with staffing specialists following existing processes and procedures for efficiently onboarding candidates and processing correct paperwork.

• Assist in scheduling client appointments and coordinate interviews.

• Assist with the preparation and editing of documents.

• Handle office supply inventory and place orders when necessary.

• Assist with filing, scanning, and organizing documents.

• Maintain and update our internal database with accurate candidate and client information.

• Assist with data entry, including entering candidate profiles and updating job postings.

• May assist recruiters with sourcing candidates through various channels, such as online job boards and social media platforms.

• Collaborate with team members to ensure smooth office operations.

• Coordinate office events and meetings.

• Assist with office maintenance and liaise with vendors for repairs and maintenance requests.

• Collaborate with the manager to devise and implement strategic administrative improvements.

• Build strong associate and client relationships according to the companyâ s mission, values, and vision. Maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.

• Assist with timekeeping, payroll processing, preparation of reports, and other administrative functions.

• Adhere to branch operations, company policies, and procedures.

• Perform other duties as assigned.

REQUIREMENTS AND SKILLS

High school diploma or equivalent.

Additional Eligibility Qualifications:

• Proven experience as an administrative assistant or in a similar role.

• Excellent written and verbal communication skills.

• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time management skills with the ability to multitask effectively.

• Attention to detail and high accuracy in data entry and record-keeping.

• Ability to maintain confidentiality and handle sensitive information.

• Customer service-oriented mindset with a friendly and professional demeanor.

• Familiarity with applicant tracking systems (ATS) and other recruitment software is a plus.

• Knowledge of the employment industry or previous experience in an employment agency is advantageous.

• Bilingual in English and Spanish is preferred.

EOE/Never a fee