EA & Office Manager

The Role

As the Executive Assistant & Office Manager you will be responsible for high-level admin support to the Chief Executive Officer and the Orora Board of Directors. As the Office Manager you will also play a crucial role in coordinating cross-functional activities, and managing the general functioning of the Hawthorn Head Office. The successful candidate will be a proactive and detail-oriented professional, capable of managing a wide range of administrative and executive support tasks.

Key Responsibilities

Complex Calendar Management: Efficiently manage the CEO's & Board of Directors schedule and co-ordination of meetings

Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, demonstrating excellent written and verbal communication skills.

Travel Coordination: Arrange and coordinate domestic and international travel itineraries, accommodations, and other logistics for the CEO and their spouse. As well as the Orora Board of Directors.

Document Preparation: Assist in the preparation and editing of reports, presentations, and financial documents.

Expense Management: Manage and reconcile expense reports in a timely and accurate manner.

Office Administration: Assist in organization of social events, manage supplier relationships & ensure expenses for the Head Office are paid within a timely manner

Leadership: Provide direction and guidance to our two Receptionists

About You

Previous experience as an Executive Assistant or similar role within a corporate environment

Strong organizational and time-management skills with the ability to prioritize tasks effectively

Excellent communication and interpersonal skills

Advanced knowledge Microsoft Office Suite, particularly Outlook Calendar management and travel management systems

Discretion and confidentiality are essential.

How to Apply

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