Office Administrator

Description

Office Administrator

Location: Birmingham, MI - Onsite

Employment Type: Full-Time

Compensation: $17.00 -$24.00 per hour (Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience.

Benefits Offered: Vision, Medical, Life, Dental, 401K

ABOUT THE JOB

The Office Administrator is value-driven and focused on delivering an amazing experience for our employees and guests. The Office Administrator is responsible for supporting office operations for multiple offices in a fast-paced environment with the highest standards of excellence. You will be the face of the office and must have great communication skills and expert customer service skills, with the flexibility to multitask and work on varying-sized projects.

This role is critical in promoting OneStream culture and creates and elevates programs, and amenities that make the office a great work experience and a world-class workspace.

PRIMARY DUTIES AND RESPONSIBILITIES

Support general office operations and maintenance within multiple OneStream offices

Support all aspects of the office and building, including building security (letting people in and out, key fob assignments, inventory, access control, intrusion alarm, security camera administration, and weekly compliance reporting.), new staff location assignments, hoteling software, parking arrangements, furniture assets in partnership with Office Manager and Facilities Coordinator, storage facility, support Office Manager and Facilities Coordinator with building management

Manage all incoming communications, scanning/pick up/sorting/delivery/tracking of incoming and outgoing mail/packages

Procurement and management of office snacks, beverages, kitchen, janitorial, equipment & office supplies, and stock as needed

Coordinate and host onsite meetings, company/ engagement events, and training class attendees, including meeting room setup/take down, meals, and offsite meetings as required in partnership with the Office Manager

Manage office calendars, workspaces, and conference room bookings in partnership with the Office Manager

Timely submission of work request tickets through ServiceNow and follow-up through work completion in partnership with the Office Manager

Support Office Manager with ad hoc projects such as overseeing office moves and openings, supporting new offices, internal software application administration (SharePoint, ServiceNow, visitor registration, 360 Updates), and managing workplace-related partnerships

Support and uphold Facility Policies (e.g., visitor policy, compliance, safety guidelines, and local municipality requirements)

Support the office budgets. Implement cost reductions for all offices in partnership with the Office Manager and Workplace Experience Manager

Timely completion of building access requests, offboarding tickets, monthly checklists, etc. in partnership with the Office Manager and Facilities Coordinator

Support creation and distribution of office communications (internal emails, newsletters, event invites, etc.)

Support and execute the COVID office process, adhering to all local conditions, and the ongoing application of COVID measures in partnership with the Facilities Manager

Support and promote our sustainability and green initiatives

Open availability for emergencies, answering alarm notifications, etc.

Manage and support miscellaneous ad hoc duties and requirements as needed

QUALITIES OF A SUCCESSFUL CANDIDATE

REQUIRED EDUCATION AND EXPERIENCE

2+ proven years of experience in an Office Receptionist or Manager capacity, or equivalent

Experience interacting and coordinating with external vendors, senior executives, and other company stakeholders

Possess a great sense of ownership and ability to make independent decisions

Possess excellent listening and communication skills

Have outstanding organization and time management skills

Able to make critical decisions under time constraints with a full workload.

Flexibility to adapt to changing business situations, comfortable working in a high-growth, fast-paced environment

Creative, organized, and detail-oriented

Able to lift up to 50 pounds

Proficient in Microsoft Office Suite/Microsoft 365 Microsoft Office (Outlook, Word, PowerPoint); specifically, with Excel, SharePoint, and Teams

PREFERRED EDUCATION AND EXPERIENCE

College Degree preferred

PERSONAL ATTRIBUTES

Strong sense of customer service and hospitality

A team player with excellent interpersonal and communication skills

Attention to detail and accuracy

Strong organizational and planning skills

Flexibility to interchangeably tackle both independent and team-oriented projects

Ability to remain calm and organized in high-stress situations

Comfortable communicating with all levels of management

Legally authorized to work for any company in the Unites States without sponsorship

WHO WE ARE

OneStream is an independent software company backed by private equity investors. OneStream provides an intelligent finance platform built to enable confident decision-making and maximize business impact.

OneStream unleashes organizational value by unifying data management, financial close and consolidation, planning, reporting, analytics, and machine learning. We empower Finance and Operations teams with AI-enabled insights to make faster and more intelligent decisions every single day. All in a single, modern CPM platform designed to continually evolve and scale with your organization. To learn more visit .

WHY JOIN THE ONESTREAM TEAM

Transparency around corporate structure, salary, and benefits

Core value of customer success

Variety of project work (not industry specific)

Strong culture and camaraderie

Multiple training opportunities

BENEFITS AT ONESTREAM OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

Excellent Medical Plan

Dental & Vision Insurance

Life Insurance

Short- & Long-Term Disability

Vacation Time

Paid Holidays

Professional Development

Retirement Plan

OneStream is an Equal Opportunity Employer

#LI-NB1

#LI-Onsite Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)