Office Administrator

This is an in-office position (not remote). Set hours are 11:00am to 5:00pm or 12:00pm to 6:00pm at a minimum. More hours are available if desired.

The position is available to start on or after May 13, 2024. This means interviewing will not begin until May 7, 2024.

About You

You are tired of the corporate world and its corporate hassles; you want to work for a trustworthy, family-owned business.

You make it a point to project professionalism in your dealings with customers and show those around you the respect they deserve.

You have an eye for detail and like things to be done correctly the first time.

When you see something that needs fixing, you come with solutions, not complaints.

You are comfortable with all things scheduling– from putting appointments on the calendar to organizing who is doing what – and you don’t get discouraged by the inevitable conflicts and issues that come up.

You work hard to ensure team cohesion.

You are known among your friends as the go-to organizer, because you jump at the chance to coordinate travel plans and fun outings, and you relay the info to everyone to ensure things run smoothly.

You thrive in an environment where you are given the autonomy to take initiative.

You persistently follow up, follow up, follow up until the task is complete.

You are searching for a company culture based on honesty, integrity, and a drive for excellence.

Pay Rate: $25.00 to 29.00 per hour, based on experience

Schedule: Monday through Friday, 11:00am to 5:00pm or 12:00pm to 6:00pm. This is a fully in-person position.

Office Assistant Benefits

Medical/Dental/Vision

Retirement plan with up to 4% employer match

Life Insurance/Long-term Disability/EAP

Voluntary benefits

Paid time off

Community involvement – we donate time to local charitable organizations like the Boys & Girls Clubs to better the world around us

A great place to work!

About Us

Since 1986, Brad Stoner Painting has committed itself to hiring quality people who can help us grow. We earn employee trust through empowering quality work by true professionals and focusing on positive outcomes. We stand behind our employees and their families, supporting them through our time off and benefits package. We encourage the open exchange of ideas and celebrate employee anniversaries and awards. See our website for more details:

Administrative Assistant Expectations:

You’ll be in the office from 11:00am to 5:00pm or 12:00pm to 6:00pm, Monday through Friday, at a minimum. If you’re looking for more hours, we can accommodate.

Your highest impact activity will be to schedule appointments for our three Estimators, ensuring a smooth day for them with intuitive and efficient routing.

Another high priority will be mastering our bookkeeping processes in Quickbooks, including setting up new customers, invoicing customers, and entering receipts.

You’ll utilize Excel daily to assist with work schedules and tracking sales and estimates.

After training on our internal procedures, we will rely on you to take charge and run things administratively so the owner can focus on managing other aspects of the business.

You’ll be the primary liaison between clients, vendors, and our team members, ensuring effective communication at all times.

You’ll assist with marketing efforts by creating a strong social media process, and then ensuring each platform is updated regularly.

You’ll manage and maintain our compliance documentation.

You’ll keep communication and morale positive through creating and sending newsletters to employees and customers.

You’ll be talking with clients and prospects every day, capturing all their important details and passing information along to the team as needed.

Administrative Assistant Skills and Experience:

We’re flexible on the number of years of previous experience for this role. We highly favor talent and interest. Some candidates may see this list and feel discouraged because they don’t match all the items. Please apply anyway: there’s a good chance you’re more wonderful than you think you are.

Conversational Spanish a big plus

Comfortable using all forms of electronic communication, storage, etc. (Dropbox, Google Drive, Gmail, Microsoft Office)

2-5 year's light bookkeeping or relevant experience preferred

Experience in scheduling employees and/or customer appointments

Experience with QuickBooks

Excellent customer service skills

DRUG FREE WORKPLACE

How To Apply):

Tell us about your administrative super power

Include your resume

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