Middle School Secretary B

Position Type:

Secretary / Clerical/School Secretary

Date Posted:

5/9/2024

Location:

Kimball Middle School

Date Available:

ASAP

Closing Date:

Until Filled

Position / Title: Middle School Secretary B

Bargaining Unit: DUSA

Department/Location: Secondary Schools Instruction & Equity

Work Days: 211

Reports To: Building Principal

JD Revision Date: 06/06/2023

Supervises: N/A

Function / Position Summary

Organize and maintain safe school operations through office assistance, communications and directed procedures. Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school. Process requests for photocopying of classroom material with accuracy and timely delivery. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

Answer the main phone line and take messages or transfer calls to the appropriate extension.

Maintain office/building supply inventory to ensure proper on-hand stock.

Process materials (photocopies, scanning, collation, lamination, etc.) within requested time lines or as assigned.

Assist with attendance.

File information and confidential material in student files.

Receive, sort, and distribute incoming mail, documents, and correspondence.

Register new students.

Accurately enter computer data.

May coordinate the workflow of inquiries and incoming work order requests.

Assist with confidential student cumulative files as requested.

Assist with sick or injured children as requested.

Input School Dudes, maintain school shared calendar and/or maintain building usage calendar if designated by the principal

Other duties as assigned. Education

High School diploma or equivalent required. Experience / Knowledge

Previous office, clerical or support staff experience in a school setting preferred.

Bilingual - Spanish/English - written/verbal preferred. Physical Demands

Ability to work on a computer/telephone over the major portion of the day.

Ability to lift up to 25 pounds. SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

Classification A (Proficiently demonstrates all criteria listed)

Ability to communicate and interact with staff and co-workers in a professional manner

Demonstrates positive customer service skills

Demonstrates confidentiality

Ability to work independently

Ability to prioritize tasks

Demonstrates organizational skills

Keeps accurate filing

Maintain appropriate inventories and online file management

Able to use office machines (ex. laminator, fax, intercom, phone, copier)

Accurate typing/keyboarding

Working knowledge of computer programs

Willingness and ability to learn Classification B (Proficiently demonstrates all criteria listed, Including classification A)

Perform reception duties

Perform student attendance duties

Utilize excellent written and verbal communication skills (parents, staff and students)

Responsible for tracking and balancing building/department expenditures (if applicable)

Working knowledge of computer program Word and Excel

Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

Terms of Employment

This is a 10 month position.

Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable. Additional Information:

4 hours per day

211 days per year

Pension Eligible

DUSA Bargaining Unit position

$15.60 per hour

Attachment(s):

DUSA 10 Month 2023.doc