Administrator West Moors

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract Type: Permanent, Full Time

Location: DFG West Moors, West Moors, BH21 6QS

Working Hours: 37.5 hours per week, Monday to Friday (Flexibility available on start and finish times)

Salary: Up to £25,000 dependent on experience

Here at VIVO we are looking for an Administrator to be based at DFG West Moors in Dorset.

This is a key role that will assist in the delivery of the contractual deliverables on site. You will be providing administrative support for the effective and compliant delivery of departmental duties for a team of three.

You will be responsible for the preparation of reports utilising MS Excel, Maximo and other IT systems to monitor business performance. You will also support management by booking facilities, taking minutes during meetings, recording attendance, and assisting contractors with site access.

Other Key responsibilities include;

Maintaining office filing system, of both hard copy and electronic files

Assist with complaints in a timely and satisfactory manner

Support the IT department with on-going system developments including testing of new updates and bug fixes

Produce and analyse data, maintain accurate records and assist in the identification of ensuing trends

It is essential to be considered for this role that you;

Have an NVQ Level 2 qualification in Administration, a related discipline or equivalent experience

Have experience and are familiar with MS Packages, including excel

Experience of working within a team

Have good communication skills

It is desirable that you have;

An accredited Office Health and Safety qualification

An accredited training qualification in MS Office Packages

Familiarisation with Maximo applications

Experience of operating within an MOD environment and have familiarity with geography and establishments within area of responsibility

You must be able to pass SC Clearance to be considered for this role.

What we offer

Up to 6% contributory pension scheme

25 Days annual leave

Volunteer leave

Established reward and recognition scheme

One paid professional subscription

Life Assurance Policy

Employee discount and reward schemes

Interesting, varied, and enjoyable work

A company that recognises your contribution

Training opportunities and qualifications within a supportive environment to ensure career progression

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact and ask to speak to a VIVO Recruiter.