Office Administrative Assistant

Job Description

FULL JOB DESCRIPTION

Assurance Support Services is seeking a reliable individual to undertake the administrative tasks. The Administrative Assistant will serve as the face of the company while answering all incoming calls and greeting walk-in guests. This position requires proficiency in prioritizing and working with little supervision. The ideal candidate is self-motivated and will work with a high degree of attention to detail.

RESPONSIBILITIES

Manage phone calls and email correspondence

Answer questions from members, social workers, and staff enthusiastically and professionally

Provide administrative support to clerical staff as needed

Track inventory of office supplies and place orders when necessary

Organize and schedule meetings for Transition Coordinators

Coordinate travel arrangements

Take minutes at office meetings

Provide biweekly and monthly reports

Establish and maintain effective work relationships with new and existing members

Welcome clients and guests who call or visit the office with polish and professionalism

Ensure the reception area looks fantastic, plan and set up for events and conference rooms, etc.

Fulfill requests with a flexible and resourceful mindset

Receive and file time sheets

Send reminders for timesheets and meetings

Update members on their status in the transition process

Coordinate the housing process for all members in the pipeline

Enter notes into the Benefits Utilization Systems (BUS)

Record and track billable units to provide the billing department

Provide accurate reports on a biweekly and monthly time frame

Enthusiastically manage multiple competing priorities at one time in a fast-paced environment and a wide variety of personalities

Handle a wide variety of tasks with excellent organization, planning, and follow up skills

Utilize strong computer proficiency and administrative skills to support other departments as time allows

EXPERIENCE REQUIREMENTS

Administrative experience 1 year (Preferred)

Customer service 2 years (Preferred)

Proficient knowledge of MS Office and Excel

ABILITY TO COMMUTE/RELOCATE:

Aurora, CO 80014: Reliably commute or planning to relocate before starting work (Required)

SKILLS/ABILITIES

Knowledge of office management systems and procedures

Strong organizational skills with the ability to multi-task

Excellent written and verbal communication skills

Strong attention to detail

High degree of confidentiality and professionalism

SCHEDULE

8-hour shift

Monday – Friday

BENEFITS

Health insurance

Paid holidays and time off

401 (k)

Company Description

Assurance Support Services Agency was founded to allow our patients to live a successful, independent, and dignified life in a community-based setting. We facilitate our patients’ physical, social, emotional, and financial needs to ensure a successful reintegration back into their own homes and community.