Project Specialist Storm and Sanitary Sewer

Join us at the forefront of environmental stewardship and community engagement. At the Storm and Sanitary Sewer Division, we are committed to championing both the environment and our community. Our dedication lies in developing infrastructure sustainably, ensuring that our projects have a positive impact on both present and future generations. We prioritize transparent communication to ensure the community understands the purpose and benefits of our initiatives. As a Storm and Sanitary Sewer Project Specialist, you will often be the initial point of contact for the community, embodying these values and fostering meaningful connections.

The City of Hillsboro is seeking a highly organized, detail-oriented individual to join our Public Works Storm and Sanitary Sewer Division. As a Project Specialist, you'll collaborate closely with our Engineering, Environmental Services, and Operations sections, alongside administrative professionals, to streamline activities within our storm and sanitary sewer utilities.

What You'll Be Doing:

As a vital member of our team, you'll collaborate closely with engineering, operations, plan reviewers, and administrative professionals to efficiently organize and coordinate activities within the storm and sanitary sewer utility. Your daily tasks will include attending meetings, contributing to the development of outreach materials, managing data entry for permit intakes, and ensuring the completion of necessary forms.

Serving as a liaison between engineering and operations, you'll facilitate seamless task completion and ensure projects are executed by the appropriate personnel and within established timelines. You'll play a crucial role in fostering understanding between the community and administration, identifying, and connecting individuals with the information they seek.

Additionally, you'll coordinate events such as Public Works Day and large team meetings. Strong writing and proofreading skills are essential, as you'll be responsible for crafting and refining technical documents to ensure clarity and comprehension across diverse audiences. This role offers ample opportunities for professional growth and development. If you thrive on engaging with diverse groups, organizing both daily tasks and larger events, and collaborating with the community, then this position is an ideal fit for you.

Primary Duties & Responsibilities:

Coordinate and monitor private maintenance agreements.

Collaborate with sections on project timelines, ensuring milestones are met and providing progress updates.

Prepare outreach and communications materials for both print and online platforms.

Proofread and edit documents for accuracy and clarity.

Coordinate council memos and schedule meetings.

Ensure interdisciplinary collaboration to prevent duplication of work.

Qualities for Success:

Exceptional communication skills and a knack for thriving in collaborative environments with diverse stakeholders.

Genuine passion for environmental conservation and community service.

Strong, demonstrated administrative background coupled with outstanding customer service skills.

Experience in reviewing and proofreading technical documents, such as contracts, reports, and presentations.

Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Visio, InDesign, Outlook, etc.)

Good organizational skills and familiarity with SharePoint filing systems.

Graphic design experience is a plus.

Current/Upcoming Projects:

Storm and Sanitary Sewer Annual Meeting and Safety Training

Migration of files from one file system to another

Form Creation for Private Maintenance Agreements

Assistance in developing a grade school outreach program for Environmental Services

For full job classification details click here: Project Specialist

Acceptable Experience and Training

Associate degree in Science, Applied Science, General Studies, Communications, Journalism or a closely related field, and 3 years’ experience related to area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Additional Information

Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.

Tentative Recruitment Timeline*

Application open period: May 20, 2024

Application closes: June 9, 2024 (11:59 p.m. PDT)

Application reviews complete: June 17, 2024

First round of interviews: June 24, 2024

Second round of interviews: July 8, 2024

*This schedule is subject to change based on City of Hillsboro needs.

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