Project Coordinator/ Administrative assistant

Job Description

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Founded more than 35 years ago in Indianapolis and licensed in 38 states, Gilliatte General Contractors experience and integrity delivers projects on time, with unmatched standards of quality.

From humble beginnings, Gilliatte has grown into one of the Midwests most respected general contracting firms. Today with a team of more than 45 dedicated employees, Gilliatte General Contractors continues to thrive.

Project Manager Administrative Assistant to provide administrative support to the project management team. This Position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments. This candidate must have commercial construction experience in HVAC, Concrete, Electrical codes, Bids, PO Addendums, etc.

Skills Required:

Proficient in Microsoft Office

Experience with construction submittal processes

Detail-oriented and organized

Excellent time-management and the ability to prioritize tasks

Overachieving attitude and enhanced work ethic

Experience with AIA contracts and software

Excellent Verbal and written communication skills

Knowledge of submittals and POs

Knowledge of general construction industry

Ability to work in stressful situations

Experience in Excel, MSEssential Job Responsibilities:

Coordinate and support all areas of the project from start up to close out

Create, track and manage flow and distribution of submittals

Prepare the project close-out documentations

Preparation of owner change orders and other related documents directed by the project manager

Preparation of subcontractor documents, purchase orders and change orders

Preparation and distribution of RFI's to architects, owners, subs and superintendents

Entering information in database for projects

AIA experience preferred

Maintain job file records

Field Phone calls

Any other tasks that are assigned

Working Conditions 40+ Hours/week work schedule Monday - Friday Work/Office setting LowSafety Risk Deadline Requirements

Benefits:

Competitive Salary

Health, Dental and Vision Insurance

Life Insurance

401 (k) with employer contributions

Paid Holidays and Vacations