CEO Executive Assistant

Executive support

Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Organizes and manages the day-to-day running of the CEO's affairs to ensure the provision of high-quality support and keep track of everything the CEO needs to perform his duties

Plans, coordinates and ensures the CEO's schedule is followed and respected, prioritizes appointments and reschedules where necessary.

Manages, prioritizes, screens and monitors the CEO’s correspondence, including calls and post to ensure they are dealt with appropriately.

Collects and researches information on assigned matters.

Produces reports and statistical analyses as per the request of the CEO.

Ensures that relevant information is gathered and prepared to brief the CEO for meetings, trips, and events.

Meets and greets visitors to the CEO’s office as appropriate.

Provides a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Board Support and Liaison:

Assists board members with travel arrangements, lodging, and meal planning as needed

Maintains discretion and confidentiality in relationships with all board members

Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison:

Participates as member of the Executive Team including assisting in scheduling meetings and attending all meetings.

Assists in coordinating the agenda of senior management team meetings and all staff meetings.

Requirements

University degree in a business-related field.

Fluent in written and spoken English & Arabic.

Proficient in Microsoft Office.

At least 5 years of experience supporting the executive level