Financial Analyst II Grants

The Financial Analyst II Grants works directly with Business Office Leadership and assigned faculty in the management of financial and compliance activities related to sponsored and non-sponsored programs. The FA II performs analysis and projections for assigned portfolio relating to business or research trends, reviews the development and participates in the monitoring of departmental, non-sponsored, discretionary, and sponsored budgets, plans and determines costs of business activities; recommend budget adjustments and other cost improvement measures and closes out terminated grants and contracts, transfers funding and produces summary documents. This position also ensures that all funding is received and that expenditures do not exceed revenue, develops financial planning, cost analysis and projection reports, meets with faculty to review and ensure compliance with hospital and/or agency regulations and restrictions, and performs comprehensive financial analysis to improve departmental financial effectiveness and compliance with CRI and/or agency regulations and restrictions. The FA II provides mentorship for both junior team members as well as new faculty related to appropriate grants financial management.

Minimum Education

Bachelor's Degree Finance, Accounting, Business administration, hospital administration, public administration or other business and healthcare related field (Required) Or Relevant experience beyond the minimum required work experience may substitute the educational requirement on a 1-to-1 ratio ( i.e. one year of relevant work experience equals one year of required education

Minimum Work Experience

3 years progressive related experience (Required)

Required Skills/Knowledge

Ability to identify problems and find creative, effective solutions.

Demonstrated aptitude for quantitative analysis.

Excellent verbal and written communication skills.

Ability to handle multiple tasks, meet deadlines and work with confidential materials.

Proficiency in personal computer and related software.

Solid management and organizational skills.

Excellent judgement.

Ability to work with limited supervision.

Experienced with department budget and personnel communication.

Experienced working in grants management and financial management systems.

Required Licenses and Certifications

Certified Research Administrator (CRA) (Preferred)

Functional Accountabilities

Responsible Conduct of Research

Consistently demonstrates adherence to the standards for the responsible conduct of research.

Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.

Uses research funds and resources appropriately.

Maintains confidentiality of data as required.

Meets all annual job-related training and compliance requirements.

Financial Analysis

With minimal oversight, interprets financial data to determine past performance and to project financial probability for assigned portfolio.

Perform analysis on budget performance, investigate variances, provide justification, and communicate the PI’s and leaders.

Ensures that expenditures for budgeted grants and contracts are monitored and that reports are prepared to maintain balanced accounts.

Develop financial reports for forecasting, trending, and results analysis. Provides multi-year projections for investigator portfolios.

Monitor, identify and communicate over expenditures to faculty and administrative staff as appropriate. Resolve funding shortfalls.

Assists in preparation of materials related to audit inquiries for internal, sponsor, federal or state audits.

Monitors monthly expenditures to ensure the award is being performed in a timely manner and analyze budget patterns and project expenditures so it will not have a deficit.

Manages fiscal year end closeout process for grant funding, seeking input and collaboration from additional business units as needed.

Proactively researches expense and revenue variances. Seek to resolve any expense posting errors and communicate proper expense allocation as needed.

Manages all funding, including federal, nonfederal and operational, in each investigator’s portfolio to assist in the strategic decision-making process.

Participates in the education of new faculty and staff related to financial management and analytics for funding portfolios

Financial Services

Review and approve charges, determines the allowability and allocability of charges, verifies availability of funds and obtains proper authorizations in an accurate and timely manner (i.e., subrecipient, animal, lab charges, pharmacy cost, equipment).

Reviews payroll distributions and ensures they are correct; for staff allocated to cost centers on a bi-weekly basis, processes PDR’s in a timely fashion.

Prepares budget modifications/amendments as necessary.

Maintains all backup for grant related revenue and expenditures and ensures that backup is consistent with the GL and documentation.

Completes adjustments needed for non-payroll cost transfers.

Provides mentorship for junior team members.

Grants Management

Works with principal investigator to complete interim progress and/or administrative report requirements for the sponsor/funding agency and includes requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.

Facilitate request of ancillary and amendment agreements to support grant or contract (I.e. consultants, translation services, service agreements, regulatory reviews).

Provide monthly, periodic or ad hoc financial reporting as requested.

Ensure proper management of all sponsored awards, by ensuring that all transactions agree with GAAP, NIH grants policy statement, FDP, OMB, CAS and Hospital.

Assists investigators by answering questions regarding award(s) and the grants management process; discusses strategies with investigators for continuous funding for their research and managing current awards.

Organizational Accountabilities

Agency Reporting/Proposal Submission

Work with principal investigator to complete interim progress and/or administrative reporting requirements for the sponsor/funding agency, including requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.

Provide technical assistance to principal investigator and staff in completing the proposal for submission to the funding agency including the following tasks but not limited to: determine eligibility; interpret funding opportunity announcement (FOA) guidelines and requirements; collect pre-award compliance forms, develop detailed line-item budget; contact external sites as needed to collect subcontract documents and information (such as letter of intent, detailed budget, budget justification, etc.); complete administrative documents and data fields for each application; convert documents to PDF, attach/upload required documents using the appropriate application format and following proposal instructions.

Ensure application is in compliance with award terms and conditions and applicable federal and state regulations; ensure budget expenses are allowable, allocable and reasonable for specific project and proposal, when developing detailed line-item budget.

Initiate the pre-application meeting with principal investigator to discuss FOA and create a proposal-specific timeline for the principal investigator and his/her designate.

Forward electronic or paper applications to Grants and Contracts Specialist for review and approval for submission on behalf of principal investigator.

Finalize, assemble, make copies, prepare and mail application for submission, for paper proposals; ensure the entire application is both accurate and complete without errors before submission.

Prepare all just-in-time (JIT) requests and Progress reports and forward to Grants and Contracts Specialist for approval.

Organizational Commitment/Identification

Partner in the mission and upholds the core principles of the organization

Committed to diversity and recognizes value of cultural ethnic differences

Demonstrate personal and professional integrity

Maintain confidentiality at all times

Customer Service

Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

Demonstrate collaborative and respectful behavior

Partner with all team members to achieve goals

Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

Contribute to a positive work environment

Demonstrate flexibility and willingness to change

Identify opportunities to improve clinical and administrative processes

Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

Use resources efficiently

Search for less costly ways of doing things

Organizational Accountabilities (Staff)

Organizational Commitment/Identification

Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

Demonstrate collaborative and respectful behavior

Partner with all team members to achieve goals

Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

Contribute to a positive work environment

Demonstrate flexibility and willingness to change

Identify opportunities to improve clinical and administrative processes

Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

Use resources efficiently

Search for less costly ways of doing things

Safety

Speak up when team members appear to exhibit unsafe behavior or performance

Continuously validate and verify information needed for decision making or documentation

Stop in the face of uncertainty and takes time to resolve the situation

Demonstrate accurate, clear and timely verbal and written communication

Actively promote safety for patients, families, visitors and co-workers

Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance