Staff Assistant II

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Position Details

The College of Natural and Health Sciences at The University of Tampa has a position for a Staff Assistant II in the Departments of Biology and Chemistry and Biochemistry, Physics and Astronomy and Environmental Studies. This position reports to the college dean.

Responsibilities

1. Coordinate, organize and implement all departmental special events including graduation receptions, open houses, community outreach events, departmental lunches and meetings, departmental orientation events.

2. Collect, record, and organize information for inclusion in all required accreditation reports, assessment documents, and college-level departmental reviews.

3. Record, type, proof, copy and distribute meeting agendas and minutes for all program meetings including advisory council, program planning, faculty meetings and subcommittee- basic science, didactic, clinical and admissions.

4. Provide administrative support to department chair and faculty. Sort and distribute mail. Maintain and order departmental supplies. Manage the scheduling and access throughout multiple biology, chemistry, biochemistry, and physics spaces in multiple buildings. Orient and assist new part-time faculty to departmental resources.

5. Type, record, verify, and obtain signatures and submit documentation for purchase orders, and check requisitions. Coordinate purchasing with instructional staff in both departments and reconcile overall budget with multiple purchasers. Maintain records of department funds (revenue and expenses) and oversee budget allocation for individual courses within broader departmental budgets. Assist faculty in making official travel plans and receiving reimbursement.

6. Coordinate hiring and work assignments for multiple student workers. Coordinate student work schedules with faculty and instructional staff.

7. Other duties as assigned by department chairs and Dean.

8. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications

1. High School Diploma or equivalent required; AA/AS degree preferred.

2. At least 2 years of high-level clerical experience in higher education/professional environment or equivalent.

3. Proficiency with MS Office.

4. Familiarity with Canvas or other LMS systems as well as basic computer functions.

5. Familiarity with Workday.

6. Working knowledge of office equipment.

7. Ability to handle multiple tasks.

8. Demonstrated good oral, interpersonal and organizational skills as well as the ability to establish priorities and manage time wisely.

9. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.

10. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required

The University of Tampa offers great benefits to include:

FREE Tuition

Generous paid leave

Wellness initiatives

100% Employer-Funded Health Reimbursement Account

100% Employer-Paid Short & Long Term Disability Insurance

100% Employer-Funded Employee Assistance Program

Discounted On-Campus Dining Meal Plans

FREE On-Campus Parking

FREE Access to Campus Amenities (pool, library, campus events and more)

Fitness Center

Pet Insurance

Flexible Spending Accounts

And more!

The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

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