Staff Assistant I, Communication

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Position Details

The College of Arts and Letters at The University of Tampa has an opening for a full-time Staff Assistant I to support the Department of Communication and to provide support to the Center for Public Speaking. This position will be responsible for the day-to-day operations of the office in a fast-paced environment and provide customer service to students, faculty, and staff. This position will work closely with multiple program directors. This position reports to the Dean and the Administrative Assistant in the College of Arts and Letters.

Responsibilities

1. Provide administrative support to the department chair and program directors, and faculty and administrative backup to the Dean's office, College of Arts and Letters.

2. Assist with planning of special events.

3. Assist in the hiring of part-time faculty including reviewing degrees and facilitating contracts.

4. Submit supplier invoice requests, review faculty reimbursements, and spend authorizations, and process stipends in Workday.

5. Maintain, order, distribute, and reconcile departmental supplies.

6. Oversee student employment.

7. Assist the chair and program directors in developing the department course schedules.

8. Maintain detailed records of department budgets.

9. Create and track accounts for travel courses.

10. Maintain general knowledge of department and catalog requirements for student/parent inquiries.

11. Interface with faculty, staff, and students in a professional manner.

12. Other duties as determined.

13. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications

1. High school diploma required.

2. Two (2) years skilled clerical experience.

3. Proficiency with MS Office.

4. Working knowledge of office equipment.

5. Ability to handle multiple tasks.

6. Good oral, interpersonal and organizational skills needed as well as the ability to establish priorities and manage time wisely.

7. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.

8. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Though the attachment box is labeled as “CV/Resume”, more than one attachment may be uploaded.

1. Cover Letter

2. Resume

Rate of Pay

$18.47 per hour

Work Schedule

Monday through Friday, 8:30 a.m. to 5:00 p.m.

Summer - Monday through Thursday, 8:00 a.m. to 5:30 p.m.

Some weekends and evenings may be required.

Anticipated start date: June 10

The University of Tampa offers great benefits to include:

• FREE Tuition

• Generous paid leave

• Wellness initiatives

• 100% Employer-Funded Health Reimbursement Account

• 100% Employer-Paid Short & Long Term Disability Insurance

• 100% Employer-Funded Employee Assistance Program

• Discounted On-Campus Dining Meal Plans

• FREE On-Campus Parking

• FREE Access to Campus Amenities (pool, library, campus events and more)

• Fitness Center

• Pet Insurance

• Flexible Spending Accounts

• And more!

The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

R0008511