Secretary to Asst. MS Principal

Position Type:

Administrative and Business Office Support/Secretary/Clerical

Date Posted:

5/13/2024

Location:

Page Middle School

Date Available:

08/01/2024

District:

Lamphere Schools - website

Position: Secretary to Assistant Middle School Principal (EDUStaff)

Location: Page Middle School

Schedule: Monday-Friday, 7:00-3:30, 11 Months

Pay Rate: Based on experience

QUALIFICATIONS:

Shall hold a high school diploma

Shall be a competent typist with minimum typing speed of 55 wpm

1 - 3 years of school-related work experience, preferred

Proficiency in MiSTAR, Frontline, ParentSquare, Google applications, and Axis Camera System software, preferred

Ability to perform routine office skills, including filing and operating office equipment (copier, scanner, fax machine, etc.)

Customer service oriented, with strong written and verbal communication skills

Must be responsible and trustworthy in maintaining the confidentiality of students and staff record

Must be tactful and capable of exercising good judgment in contacts with students, parents, staff and others

Must have the temperament to work well under pressure

Must be able to adjust to work situations necessitating adjustment to frequent change

Ability to withstand the strain of the position

Self-directed with the ability to perform job tasks with minimal supervision

Ability to establish priorities and meet deadlines accurately and precisely

Strong interpersonal skills to maintain relationships with staff members

Ability to recognize problem areas and seek solutions to increase efficiency

Reliable and punctual with excellent work-related attendance record

Such alternatives to the above qualifications as the administration may find appropriate and acceptable

RESPONSIBILITIES:

Record student absences and answer all calls relating to student attendance

Place calls to homes of students who are absent

Prepare reports of student absences for assistant principal

Prepare the Student Count Day Report

Responsible for all correspondence directly related to assistant principal

Assist in mail preparation for office correspondence

Answer telephone, taking messages and/or directing calls to the proper person, providing the question cannot be answered by the secretary

Must be able to deal pleasantly and effectively with all telephone conversations, including those of an irate nature

Help train, direct, and supervise the student office assistants

Work collaboratively with custodial staff to assign and update student lockers

Assist with checking in guest teachers daily and making sure all classes are covered by proper staff. Assume this duty when the principal's secretary is unable to perform this task

Assist the athletic department with registering student-athletes in PRIVIT, organizing first aid supplies, and corresponding with coaches

Schedule all detentions and send communication to families via email, phone calls, and through the use of ParentSquare

Assist the counseling office with registration of new students

Process incoming and outgoing confidential student files and assist with incoming and outgoing CA60's

Assist students who are ill or injured, calling parents or medical assistance if necessary

Help to maintain student medications and dispense medications according to doctors' orders, when the counseling office secretary is unavailable.

Keep record of all and enter all safety drills into Oakland Schools compliance system

Operate all office machines and equipment in the office

Assist in the preparation of material for the opening and closing of the school year

Attend Open House and Student-Teacher Conference evenings and assist in the distribution of materials for these events

Assist in all shared secretarial responsibilities

Application Process:

Qualified candidates interested in this position can apply on the Oakland Schools Job Consortium : OR complete an application here:

It shall be the policy of the district not to discriminate on the basis of race, creed, color, national origin, age, sex, marital status or handicap status in the employment of personnel.