Senior Coordinator, Billing

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Senior Billing Coordinator will support the firm’s billing cycle by organizing and/or preparing, editing, and finalizing bills in coordination with the Partners and other legal staff, Practice Assistants, Inventory Managers and Revenue Controllers, Finance Managers, and other employees. He or she is also responsible for reviewing and proofreading the work of other Billing team members.

Our Functional Area

The Global Finance team is led by the Firm’s CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing payroll for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural, diverse and supportive team, where everyone’s contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength.

Our team’s remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging.

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm’s resources are being used efficiently.

Duties and Accountabilities1

Billing

Generate and prepare draft client and personal disbursement bills through our Finance system, Elite 3E.

Edit draft bills as instructed by our partners, associates, and other employees. Editing includes (but is not limited to) narrative changes, write downs/ups, and transferring/combining/splitting entries.

Finalize and reverse client and personal disbursement bills

Generate standard billing reports in 3E, including WIP, AR, and Timekeeper Utilization. The senior billing coordinator must fully understand the basic fields used in the reports and should be able to help in the analysis as well.

Update (or coordinate the update of) client and matter records as requested by the appropriate parties

Submit e-Billing invoices either in the hub or client application

Gather, organize and summarize back-ups for disbursements requested by clients, partners, associates, secretaries and administration employees.

Identify and resolve issues on personal disbursements by conducting research in 3E records. Be able to facilitate extraction of supporting documents and conduct billing activities in order to correct invoices.

Mailbox Management

Identify and resolve issues or queries routed to the Manila Billing emailbox or endorse to the appropriate team.

Administrative Activity

Point of Contact for the region they support and aide the Billing Supervisor in reviewing escalation and carry out day-to-day operations.

Other ad hoc activities, as requested

Qualifications

Bachelors degree preferred; Graduate of business administration or accounting preferred

3-5 years of billing or accounting experience

Strong attention to detail

Excellent English communication skills, both written and oral

Proficient in Microsoft Office Word and Excel

Location & Reporting

This is a Sr. Coordinator role based in Manila.

This role reports to Billing Supervisor

Manila, Philippines

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.