Executive Assistant to MD

Reporting to the Middle East Managing Director, you will be responsible for assisting him in a variety of administrative and collaborative tasks.

Your main responsibilities are:

Calendar & task management: manage MD calendars, internally and externally, regional, and global team.

T&E arrangements: Coordinating travel arrangements for air/hotel/other logistics/detailed itineraries/VISAs etc.

Provide administrative assistance, such as writing and editing emails, preparing communications on the executive's behalf.

Coordinating and collaborating with other executives, managers, staff, clients, and stakeholders.

VIP Visitor schedule coordination: coordinate schedules and logistics to support internal and external VIP visitors.

Manage all types of expense claims.

Anticipating the executive's needs and proactively solving problems.

Manage information flow in a timely and accurate manner.

Assisting in the preparation of local events (corporate/client/seminars/other).

Profile

Minimum of 6 years’ experience in an Executive Assistant role in a multinational company, ideally in the luxury industry.

Adaptability, flexibility, and resilience.

Humility and team spirit/service-driven mindset, for the greater good.

Excellent stakeholder management, interpersonal, and communication skills.

Excellent organizational and multitasking skills, high levels of efficiency with a problem-solving approach, meticulous and attentive to details.

Professionalism, ethics, and confidentiality.

People-oriented, dynamic, flexible, and agile in an intercultural environment, cultural awareness, diversity, and inclusion

Proficiency in Microsoft Office and other relevant software and tools.

Excellent command of spoken and written English and French, Arabic would be an advantage.

Position based in Dubai

JOBREQ00092319