Clinical Pastoral Education (CPE) Assistant

Entourage is accepting resumes for this role:

Clinical Pastoral Education (CPE) Assistant

Place of Performance: Joint Base San Antonio (JBSA), TX

Specific Tasks:

• Maintain correspondence, files, resident records, phone/e-mail lists and rosters. Answer telephone calls, emails, and other correspondence in a timely, professional, and courteous manner.

• Daft and process required forms, presentations, certificates, bulletins, directories, and calendars.

• Maintain Outlook calendars for CPE Program, residents, and staff.

• Manage monthly on-call duty calendars/schedules, maintain and update CPE Resident Handbook.

• Prepare student unit reports, in-processing packages, track clinical hours,

• Input Defense Medical Human Resource System internet (DMHRSi) hours and assist with orientation set-up.

• Schedule rooms for CPE related meetings and events.

• Prepare agendas AND craft invitations for participants.

• Attend meetings, type minutes, and send minutes to designated participants as required.

• Assist with annual application process and in-processing for incoming residents. Maintain all applicant packages and correspondence. Prepare and distribute screening committee documents.

• Prepare and submit purchase requests, request for pay letters, itineraries, memorandums, car rental justification letters, materials for consultation sessions and other documents required for guest lecturers. Work closely with contract office to arrange transportation and lodging for guest lecturers. Follow up on all purchase requests.

• Track/budget expenditures and maintain inventory of CPE supplies.

• Coordinate with site team for annual accreditation visits and other inspections. Arrange lodging, attain passes, and submit required paperwork. Prepare binders and records for accreditation reviews and other inspections.

• Maintain equipment and complete/process work orders for repairs as required.

• Register meeting/workshop attendees and maintain up to date attendee rosters. Assist with workshops, tours, and video teleconferences.

• Plan, organize, and execute preparations for graduation: chapel, rooms for reception, photographer, food, RSVPs/invitations, seating list, VIP lists, VIP parking, musicians, and bulletins.

• Assist in administration of resident exit interviews annually.

• Coordinate with the Brooke Army Medical Center Department of Ministry and Pastoral Care to accomplish CPE mission requirements.

• Maintain a CPE Administrative Support Continuity binder.

• Participate in staff trainings and meetings activities that will help facilitate continuity among staff members and chapel programs.

• Provide administrative support for the CPE Liaison and Educator as needed.

Qualifications:

• High school diploma or equivalent.

• Proficient with Microsoft (MS) Office suite which includes but not limited to: MS PowerPoint, MS Excel, and MS Word.

• Knowledge of various microcomputer equipment with the ability to input, retrieve and format data.

• Effective communication skills, both orally and in writing, to deliver, receive, and understand messages clearly and successfully.

• Capability to research operational activities requiring coordination with multiple functional organizations within the Air Force as well as other civilian and federal agencies.